Adminstrative Secretary

Full-time position. This person is the first point of contact for the Superintendent’s office. Responsible for performing AP/AR, clerical, and record keeping tasks in an efficient manner. The ideal candidate will possess exceptional people skills, be detail-orientated, demonstrate exceptional computer and software skill proficiencies, and enjoy working in a position with many diverse job functions. Hourly wage starts at $20.00/hour plus benefits, IPERS, and paid leave.

EEOC

ASSISTANT TO THE SUPERINTENDENT AND BUSINESS MANAGER

POSITION GOAL: To assist the School Business Official and Superintendent of Schools in the completion and achievement of all duties related to the general leadership and business operations of the school district.

QUALIFICATIONS:

• High school diploma with secretarial and college experience preferred.

• Proficient in written and oral communication, strong technology skills, and such qualifications as the District may find appropriate and acceptable.

• Exemplary organizational skills and the ability to carry through multiple tasks in meeting deadlines.

• Self-motivated and self-starter person with strong interpersonal skills. Capable of working independently as well as collaboratively to solve problems and complete tasks.

• Willing and able to adapt to change. Grace and composure in adverse situations.

• Trustworthy with confidential material.

• Professional and courteous.

PERFORMANCE RESPONSIBILITIES:
Manage accounts payable/receivable

• Record financial transactions, including purchases & cash receipts
• Generates monthly AP/AR reports
• Route correspondence and telephone calls to the Superintendent.
• Perform confidential duties for the Board, Superintendent, and School Business Official/Business Manager.
• Maintain file systems, confidential materials, databases, records, various documents, press releases, etc.
• Answer phone and assist parents and staff in person.
• Perform technology needs in areas including but not limited to: word processing (Microsoft Word/Google Docs), spreadsheets (Microsoft Excel/Google sheets), e-mail (Microsoft Outlook/Gmail), Accounting software, database software knowledge (Filemaker Pro), and data entry.
• Register Superintendent and board members for meetings, workshops, conferences, etc.
• Perform the duties of a Notary Public.
• Design and distribute district communications, project flyers, and other marketing materials as needed.
• Prepare cash boxes, as needed, for all home school activities.
• Prepare, schedule, and manage all rental contracts for district facility usage.
• Create, distribute, and maintain all interoffice forms.
• Prepare travel arrangements for district employees.
• Assume such other responsibilities as may be assigned by the Superintendent of Schools.

PHYSICAL REQUIREMENTS: Bending, carrying, climbing, driving, lifting, pushing, pulling, reaching, sitting, standing, walking.

WORKING CONDITIONS:

• Includes extremes of temperature and humidity.

• Hazards include stairs and communicable diseases.

TERMS OF EMPLOYMENT: Twelve (12) months per year. Salary and work year to be established by the Board.

EVALUATION: Performance of this job will be evaluated annually in accordance with the provisions of Board policy.