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Executive Assistant

West Cancer Foundation
Memphis, TN Full Time
POSTED ON 3/1/2025
AVAILABLE BEFORE 5/26/2025

Job Description

Job Description

Executive Assistant

West Cancer Foundation

West Cancer Foundation is seeking a full-time Executive Assistant to provide comprehensive administrative support to the President. This role involves managing day-to-day operations and handling a variety of clerical and organizational tasks. The ideal candidate is self-motivated, detail-oriented, and passionate about our mission at WCF. They should be community-minded and possess strong communication and organizational skills, as well as the ability to convey compassion. Success in this role requires a strong commitment to making a direct impact on the community and improving health outcomes in alignment with our mission.

Pay range : $55,000 - $60,000 / year

Essential Duties and Responsibilities

  • Provide full administrative support to the President.
  • Coordinate with On Brand Communications on assigned marketing tasks.
  • Enter and manage donor information in Virtuous, WCFs Constituent Relationship Management (CRM) database.
  • Assist the President with donor stewardship tasks as outlined in Virtuous.
  • Prepare and maintain quarterly reports on lapsed donors for the President.
  • Organize and maintain organizational files and documents.
  • Qualify participants for outreach programs in accordance with WCF guidelines, IRS nonprofit regulations, and Medicare / Medicaid requirements.
  • Ensure proper storage and organization of financial, governance, development, and insurance documents in the shared drive.
  • Plan, schedule, and coordinate meetings for the Board of Directors, YPAB, Executive Committee, and Sub-Committees.
  • Manage AV equipment and presentations for meetings.
  • Collaborate with the President and marketing team to recognize and appreciate volunteers.
  • Support and attend all fundraising activities and events.
  • Assist with donor communications, including appeal letters and thank-you notes.
  • Manage the Presidents calendar and schedule appointments.
  • Organize and prepare agendas for regular staff meetings.
  • Perform additional duties as assigned.

Minimum Qualifications

  • At least three years of administrative experience in a health-related and / or nonprofit field.
  • Proven success in building relationships with diverse groups, including volunteers.
  • Strong attention to detail and organizational skills.
  • Excellent oral and written communication skills.
  • Ability to work independently and manage multiple priorities simultaneously.
  • Outstanding customer service skills with the ability to establish rapport with program participants from various backgrounds.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.).
  • Ability to quickly learn new applications and programs.

    • Preferred Qualifications

  • Bilingual in English and Spanish.
  • Experience working with nonprofit Constituent Relationship Management (CRM) software.
  • Experience planning and executing nonprofit events (e.g., galas, athletic events, year-end campaigns, corporate giving programs).
  • Background in community outreach programs for the uninsured and underinsured.
  • Knowledge of Federal Poverty Level Guidelines and eligibility requirements for Medicare and Medicaid.
  • Familiarity with AirTable or other task and team management cloud-based platforms.

    • Work Environment, Physical Demands, and Travel

  • Standard office environment with moderate noise levels.
  • Flexible schedule, including occasional evenings and weekends.
  • Valid drivers license and reliable transportation required.
  • Ability to stand, walk, reach, climb, balance, stoop, crouch, talk, see, and hear for extended periods.
  • Ability to lift up to 50 lbs.
  • Fast-paced work environment requiring adaptability.
  • Outgoing and positive personality.
  • Ability to work effectively both independently and as part of a team.

    • Salary : $55,000 - $60,000

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