Demo

Administrative Support Specialist/Onshore Site Operations

West Coast Logistics
Providence, RI Full Time
POSTED ON 1/15/2025
AVAILABLE BEFORE 4/10/2025

Job Description

Job Description

CLIENT HIGHLIGHT

The Client you will be working for is a Fortune 150 global leader in the Renewable Energy industry. They specialize in Utility Scale Wind and Solar Development. This opportunity will give you experience in the growing Offshore Wind industry in the United States with a company that is a globally recognized leader in sustainable energy.

LOCATION

Providence, Rhode Island, 02903

COMPENSATION

25.50-30 per hour (full benefits provided)

SCHEDULE

Monday – Friday – (Standard 40 hours)

POSITION : Administrative Support Specialist / Onshore Site Operations

We are seeking an Administrative Support Specialist / Onshore Site Operations to join our team working on a major offshore wind project. This role is integral to the smooth operation of the project site office and provides critical support to the project team. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to thrive in a fast-paced environment.

RESPONSIBILITIES

Site Office Coordination :

  • Set up and maintain the onshore project site office to ensure operational efficiency.
  • Act as the single point of contact for visitors, contractors, and team members on-site.
  • Manage guest and delivery logs, maintaining an accurate visitor logbook.

Administrative and Office Support :

  • Provide comprehensive administrative support to the project team, including handling documentation (scanning, printing, copying, QA).
  • Organize and maintain office supplies, keys, and other on-site logistics.
  • Coordinate team meetings, take minutes, and manage room and venue bookings.
  • Team and Visitor Engagement :

  • Welcome new personnel on-site, provide orientation, and distribute manuals.
  • Plan and organize team events, social activities, and VIP visits, including site celebrations.
  • IT Support and Procurement :

  • Track and manage IT inventory on-site; provide basic IT troubleshooting and report issues as needed.
  • Handle cost control, invoice processing, and procurement for site utilities and services.
  • Safety and Compliance :

  • Work with the HSE team to ensure site personnel complete required safety courses and certifications.
  • Support site personnel with visa applications and entry requirements for U.S. travel.
  • REQUIREMENTS

  • 2 years of experience in a similar administrative or operations support role, preferably in the renewable energy or offshore wind industry.
  • Strong organizational, multitasking, and communication abilities.
  • Proficiency in Microsoft Office and project management tools.
  • Fluent in English (oral and written).
  • PREFERRED

  • Experience working in a construction environment, doing site work before and are used to working in heavy industry or fabrication environments.
  • Local residency in Providence, Rhode Island, or nearby areas.
  • Previous experience supporting industrial or construction site operations.
  • CONTRACT TERM

    1.5 years with a high likelihood of an extension to 2 years

    Salary : $26 - $30

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