Church Administrative Assistant

POSITION SUMMARY:

The purpose of the Administrative Assistant is to serve as the “front door face” of West Side Baptist, support the day-to-day functions of the office, and perform regular database management. This position is also responsible for communicating both internally and externally, for the ministries of the church.

RESPONSIBILITIES:

Duties listed below are intended only as illustrations of the various types of work to be performed. This is not an all-inclusive list, and omission of a specific task does not exclude it from this position if the task is similar, related, or a logical assignment to this position.

• Receive calls and serve as the first point of contact and reference for visitors and members.
• Assure reminders and notifications are communicated clearly and efficiently to the congregation on a routine basis or as needed.
• Maintain membership status records, baptisms, and other family-related information.
• Forward all usage requests for facilities and scheduling of the church and UC-reservations to the Facilities Manager for review or approval and updating of the calendar.
• Update, publicize and manage the church calendar as requested or needed, to accurately reflect upcoming meetings/events.
• Create content for the website, social media, worship services (slides) and church publications (brochures, newsletter, inserts, bulletins, et al.)
• Market and publicize outreach events to the community.
• Market and publicize church/church group events to members.
• Work with ministers, staff and church groups to effectively communicate their goals, market their events and maintain their visibility to church members.
• Maintain an updated prayer list, following up as needed, to assure the most current information is published and available to the ministry staff, deacons and congregation.
• Assist Deasons by updating family assignments, maintain the board showing current deacons and assigned families and providing information needed for monthly deacon meetings as requested.
• Maintain approved updates to the church bylaws, organizational structure, and policies and procedures of the operations manual. Ensure an updated copy of the printed manual is maintained and available.
• Organize and maintain photos and videos provided by ministry groups for historical reference. Insure these are regularly backed up.
• Publicize sermon videos on social media and our website.
• Support Adult discipleship and Sunday School classes by providing weekly attendance rosters and assuring curriculum is available and distributed on a quarterly basis.
• Assure offering envelopes for members are ordered quarterly with the latest mailing address updates.
• Monitor office and printer needs and assure adequate supplies are maintained.
• Assure documents are printed and organized for the following: Business meetings, Church Council, Leadership and other special-called meetings.
• Enlist, train and schedule office volunteers to assist in the front office as needed.
• Assist with special projects and perform other duties as assigned by the Senior Pastor.

QUALIFICATIONS:

1. Graduate of a four-year college or associates program preferred, with a strong history of experience in administrative and communications management.

2. Advanced computer skills with experience in Microsoft Office, Google Suite, Canva and data management programs.

3. Possess excellent organizational and communication skills and the ability to work independently and prioritize tasks.

4. Possess knowledge and understanding of social media and basic website maintenance.

5. Ability and willingness to learn new applications.

Job Type: Part-time

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Day shift

Ability to Commute:

• Harrisonburg, VA 22802 (Required)

Ability to Relocate:

• Harrisonburg, VA 22802: Relocate before starting work (Preferred)

Work Location: In person