What are the responsibilities and job description for the PROFESSIONAL ACCOUNTANT PAYROLL COORDINATOR (ANTICIPATED VACANCY) position at West Virginia Department of Education?

Position Type :

Administration (Educator) / Coordinator

Date Posted : 1 / 8 / 2025

Location :

Office of the Superintendent- LCS Central Office

Closing Date : 01 / 21 / 2025

County :

Lincoln County Schools

Professional Accountant / Payroll Coordinator

IMMEDIATE SUPERVISOR : Treasurer / Chief School Business Official

JOB SUMMARY : To efficiently and expeditiously administer the operations of the finance department.

This includes the accounting operations of the individual schools, the central office accounts payable

department, and / or the central office payroll department in accordance with governing laws, policies and

procedures of the State of West Virginia, the West Virginia Department of Education, and Lincoln County

Schools.

QUALIFICATIONS :

Bachelor's degree with major in accounting or business administration with a minimum of 24 credit

hours in accounting; CPA Preferred.

Ability to communicate effectively with diverse individuals and groups within the organization and

in the business community

Strong organizational skills, problem-solving skills, and attention to detail

Ability to interpret and relate financial documents

Experience in data processing, with proficiency in Microsoft Word, Excel, and Outlook

Experience in school board accounting preferred

Experience with benefit and insurance administration preferred

SELECTION PROCESS : 1. Application

2. Resume

3. Interview

4. Recommendation by the Superintendent

5. Employment by the Board of Education

PERFORMANCE RESPONSIBILITIES :

Assist the Treasurer / Chief School Business Official with all financial accounting functions of the

Board including, but not limited to : employee benefits and retirement, payroll processing,

purchasing, quarterly reporting, accounts payable, accounts receivable, and individual school

accounting

Preparation and processing of the semi-monthly payroll cycle for all employees.

Compiles and maintains all payroll records and subsequent information contained within.

Responsible for the verification, accuracy, completeness, and the approval of all source documents

as they relate to the processing and administration of payroll.

Reconciliation and summary of all transactions and data entry relative to payroll administration

and issuing the W-2's and other tax related documents.

Assures all salaries, wages, benefits, supplements, etc, are computed and paid in accordance with

and conforms to federal and state laws, in addition to the Lincoln County BOE Policies and / or

contained with specific employee contracts.

Identifies, reconciles, and reports on all discrepancies with the payroll administration functions

and summarizes the actions taken to resolve any discrepancies found.

Accrue, enter, maintain and administer all benefit, garnishment, and / or elected deductions, direct

deposit record, and correspondence generated from employee payroll changes.

Reconcile all employee verification request regarding payroll.

Prepare and submit all employee payroll deduction / withholding reports in accordance with

promulgated timelines.

Responsible for processing any special Payrolls.

Maintain all relevant data in WVEIS Employee Management System and employee payroll

records.

Work with the personnel department to ensure proper eligibility and communication of such to

the employees of Lincoln County School District.

The employee will act as administrative liaison for all retirement plans, workers compensation,

PEIA Insurance, Dental and Vision Insurance Plans and reconciliation thereof.

Work with and provide support to administrators and school personnel regarding personnel laws,

payroll and benefits.

Work with principals and school secretaries at each individual school location to resolve payroll

issues.

Prepare and process payrolls to include deductions, employee leave and assignments.

Prepare and maintain withholding information. File tax deposits and prepare statements,

unemployment compensation reports and other government wage reports.

Review board minutes and update employee assignment screen accordingly.

Review all overtime for accuracy and payment.

Assist in budget preparation.

Assist in preparing annual financial statements.

Cross train on other job assignments and assist others in treasurer's office.

Assist in developing improved financial accounting procedures for the many varied programs

Demonstrate leadership and support in areas of assigned responsibility

Recommend changes and improvements to the accounting functions

Maintain professional work habits

Maintain and upgrade professional skills

Apply for and maintain Professional Accountant license issued by the WV Dept. of Education

Offer assistance and instruction and / or training when requested.

Perform other duties as assigned by the Treasurer / Chief School Business Official

EMPLOYMENT TERM : 240 Days

SALARY : Pursuant to WV Code §18A-4-2, in accordance with Lincoln County Schools Professional

Salary Schedule as stated in Salary Schedule #16- Central Office Level X- Coordinator. Advanced degrees

must be in a finance or business related field in order to receive credit. A CPA certificate will be considered,

for salary purposes, as a M.A. 30. Credited experience must be verified as working in a finance or business

field.

EVALUATION : Performance in this position will be evaluated by the immediate supervisor and in

accordance with WV State Code §18A-2-12, and WV State Board Policy 5310.

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PROFESSIONAL ACCOUNTANT PAYROLL COORDINATOR (ANTICIPATED VACANCY)

What are the responsibilities and job description for the PROFESSIONAL ACCOUNTANT PAYROLL COORDINATOR (ANTICIPATED VACANCY) position at West Virginia Department of Education?

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