What are the responsibilities and job description for the Special Education Coordinator and Human Resources Executive Secretary position at West Virginia Department of Education?
- TOTAL COMPENSATION: Salary based on experience and education level per CBOE salary schedule plus competitive benefits package equal to approximately 35% of direct compensation. Please use the following link for further details Benefits and Salaries | Pendleton County Schools.
- TERM OF EMPLOYMENT: 261 Days
- QUALIFICATIONS:
- High School Diploma
- Proficient skills in keyboarding, word processing, spreadsheets, and file maintenance
- Ability to develop spreadsheets, use databases, and do word processing
- Ability to type with the accuracy of a minimum of 50 words per minute.
- Must possess excellent organizational skills and the ability to handle details accurately.
- Proficient in filing and documentation management, electronic and paper-based
- Ability to take accurate, detailed notes while in meetings and transcribe to electronic formats.
- One-year successful experience in bookkeeping is preferred.
- Effective communication and interpersonal skills
- Must successfully pass the State Competency Test for Secretary
- Must successfully pass the State Coordinator Test for Coordinator
- IMMEDIATE SUPERVISOR: Director of Human Resources and Director of Student Services
- EMPLOYEE CLASSIFICATION:
- Secretary I Secretary II Secretary III
- RESPONSIBILITIES:
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Human Resources:
- Performs a variety of administrative and/or secretarial support activities for Director and assigned staff, such as composing replies to correspondence on their own initiative, responding to inquiries from a variety of sources, and summarizing reports and information to facilitate review by Director.
- Must maintain a high level of confidentiality with all matters.
- Maintains calendar and appointment schedules for Director.
- Prepares correspondence, reports, email, and facsimiles.
- Maintains office files for the Director.
- Arranges travel and accommodations for business trips for Director.
- Prepares or directs the preparation of minutes, notices, manuals, agendas, and correspondence with supporting documentation, requiring application of specialized knowledge of the assigned function.
- Prepares or directs the preparation of staff professional development records.
- Prepares correspondence, reports, or other documents from rough drafts, notes, or tapes; corrects grammar, spelling, and punctuation errors; edits wording without changing the intended message.
- Maintains, organizes, and orders all office supplies for the department.
- Prepares certification job postings.
- Assistance with the planning and implementation of HR events.
- Corresponds with other departments and outside vendors.
- Ability to pull data and put it in presentation format.
- Completing all reports and maintaining records as assigned by Director.
- Performs other duties as assigned.
- Performs duties efficiently and productively.
- Maintaining positive work habits.
- Models nondiscriminatory practices in all activities.
- Special Education
- Performs a variety of administrative and/or secretarial support activities for supervisor and assigned staff, such as composing replies to correspondence on own initiative, responding to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior, and investigating, evaluating, and resolving problems within the scope of the position.
- Prepares or directs the preparation of minutes, notices, manuals, agendas, and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function.
- Researches, summarizes, and analyzes information; compiles data to prepare special and recurring reports containing specialized or sensitive information following general direction or supervisor or assigned staff; selects relevant information from a variety of sources.
- Maintains and tracks budgets for the department; monitors expenditures and performs simple analysis on accounts; prepares both special and recurring reports for the supervisor or assigned staff.
- Serves as a liaison to employees, customers, outside agencies, and the public concerning departmental information or complaints.
- Opens and reviews all incoming mail; answers inquiries and composes correspondence on own initiative on general matters in accordance with established guidelines; and forwards other items to the supervisor or appropriate staff.
- Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department work procedures and operations.
- Plans and arranges conferences or meetings under general instructions from supervisor or assigned staff; communicates arrangements to appropriate individuals.
- Prepares correspondence, reports, or other documents from rough drafts, notes, or tapes; corrects grammar, spelling, and punctuation errors; edits wording without changing the intended message.
- Maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences, and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.
- Completing all reports and maintaining records as assigned by Director.
- Performs other duties as assigned.
- Performs duties efficiently and productively.Maintaining positive work habits.
- Models non-discriminatory practices in activities.
-
Human Resources:
- PERFORMANCE STANDARD:
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The following performance standards and indicators further define the job responsibilities of a secretary:
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Work Habits
- Is regular in attendance
- Observes assigned work hours
- Prompt in meeting assignment deadlines
- Complies with Pendleton County School policies governing employment.
- Regularly observes established safety procedures.
- Regularly stores supplies and equipment in an orderly and safe manner.
- Maintains a clean and orderly work area.
- Promptly report the need for equipment repair to the supervisor.
- Keeps supervisor(s) aware of scheduled appointments and meetings.
- Performance
- Demonstrates knowledge of Board Policies and administrative procedures as they relate to his/her assignment and that of the person that he/she assigned.
- Demonstrates the ability to plan and prioritize his/her daily activities.
- Is thorough in completing assigned tasks as demonstrated by attending to details accurately and efficiently.
- Is efficient in receiving and routing communications.
- Is economical in the use of school/county supplies.
- Respects the confidentiality of students/school/office information.
- Develops a positive relationship with students/parents/guardians/public/staff.
- Is effective in the management of financial matters, such as budget allocations, recording expenditures, maintaining balance for each account, reconciliation of check statements, etc.
- Demonstrates the ability to follow directions.
- Performs assigned duties efficiently without close supervision.
- Works cooperatively with other staff members.
- Anticipates job responsibilities that need performed.
- Training and Experience
- Demonstrates effective use of procedures related to secretarial duties.
- Participates in job-related training programs.
- Reads current articles related to job assignments.
- Personal Qualities
- Demonstrates the ability to work with others in a positive and productive way.
- Exhibits enthusiasm for the position assigned.
- Possess physical/emotional health necessary for effective job performance.
- Is receptive to using current methods and procedures related to secretarial duties.
- Accepts constructive criticism.
-
Work Habits
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The following performance standards and indicators further define the job responsibilities of a secretary:
JobID: 35824
Position Type:
Secretarial/Clerical/Coordinator of Services
Secretarial/Clerical/Coordinator of Services
Date Posted:
1/22/2025
1/22/2025
Location:
Pendleton County Schools Central Office
Pendleton County Schools Central Office
Date Available:
25-26 School Year
25-26 School Year
Closing Date:
01/28/2025
01/28/2025
County:
Pendleton County Schools
Pendleton County Schools
JOB DESCRIPTION
SPECIAL EDUCATION COORDINATOR AND HUMAN RESOURCES EXECUTIVE SECRETARY
PENDLETON COUNTY SCHOOLS
SPECIAL EDUCATION COORDINATOR AND HUMAN RESOURCES EXECUTIVE SECRETARY
PENDLETON COUNTY SCHOOLS
