What are the responsibilities and job description for the Transportation Procurement Specialist 1 - Kanawha County position at West Virginia Department of Transportation (WV)?
JOB
Under general supervision, the Transportation Procurement Specialist 1 performs professional, full-performance level work procuring for the Department of Transportation and is responsible for purchasing functions, reviewing purchase requisitions for accuracy and completeness, contracts, inventory, and records management activities. Work may include the purchasing of goods or services requiring an in-depth knowledge of the area of employment. May monitor inventory and/or fixed assets. Performs related work as required.Pay Grade 12
EXAMPLE OF DUTIES
Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts or if manufacturer bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine most cost-efficient bid meeting the requirements of the requisitionChecks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in requisitions and adds needed informationPerforms full level procurement functions in the state financial system wvOASISTypes and/or assembles requisitions, correspondence, memoranda and reports. Requests, obtains and compiles all required documents from purchase requester to complete the purchase orderRecords, monitors and tracks requisitions and purchase orders to streamline the procurement processServes as the agency contact for vendors to confirm shipping dates and destinationsMonitors and oversees orders to ensure they meet the contract agreementEnters and maintains fixed assets and inventory records in system of record including substantiating the validity of assets based on commodity codes, dollar thresholds and added property forms, updating and modifying records due to location or staffing changes, tagging fixed assets, and retiring assets in accordance with state guidelines for fixed asset and inventory controlConducts paper and on-site audits of fixed assets and inventory.Travel may be required, therefore a valid driver's license is required.
SUPPLEMENTAL INFORMATION
REQUIRED TRAINING/EDUCATIONBachelor’s degree from a regionally accredited college or university.Substitution: Technical experience in governmental procurement, inventory management, or financial related functions may be substituted for the education on a year-for-year basis. A combination of coursework and experience may also substitute for the required years on a year for year basis.REQUIRED EXPERIENCENo experience required for this position.Promotional Only: Two years full time or equivalent part-time paid experience as a Transportation Business Operations Assistant Senior or a Transportation Purchasing Associate with emphasis on procurement, Inventory or Fixed Assets.
Under general supervision, the Transportation Procurement Specialist 1 performs professional, full-performance level work procuring for the Department of Transportation and is responsible for purchasing functions, reviewing purchase requisitions for accuracy and completeness, contracts, inventory, and records management activities. Work may include the purchasing of goods or services requiring an in-depth knowledge of the area of employment. May monitor inventory and/or fixed assets. Performs related work as required.Pay Grade 12
EXAMPLE OF DUTIES
Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts or if manufacturer bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine most cost-efficient bid meeting the requirements of the requisitionChecks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in requisitions and adds needed informationPerforms full level procurement functions in the state financial system wvOASISTypes and/or assembles requisitions, correspondence, memoranda and reports. Requests, obtains and compiles all required documents from purchase requester to complete the purchase orderRecords, monitors and tracks requisitions and purchase orders to streamline the procurement processServes as the agency contact for vendors to confirm shipping dates and destinationsMonitors and oversees orders to ensure they meet the contract agreementEnters and maintains fixed assets and inventory records in system of record including substantiating the validity of assets based on commodity codes, dollar thresholds and added property forms, updating and modifying records due to location or staffing changes, tagging fixed assets, and retiring assets in accordance with state guidelines for fixed asset and inventory controlConducts paper and on-site audits of fixed assets and inventory.Travel may be required, therefore a valid driver's license is required.
SUPPLEMENTAL INFORMATION
REQUIRED TRAINING/EDUCATIONBachelor’s degree from a regionally accredited college or university.Substitution: Technical experience in governmental procurement, inventory management, or financial related functions may be substituted for the education on a year-for-year basis. A combination of coursework and experience may also substitute for the required years on a year for year basis.REQUIRED EXPERIENCENo experience required for this position.Promotional Only: Two years full time or equivalent part-time paid experience as a Transportation Business Operations Assistant Senior or a Transportation Purchasing Associate with emphasis on procurement, Inventory or Fixed Assets.
