What are the responsibilities and job description for the Transportation Purchasing Specialist - Kanawha County position at West Virginia Department of Transportation (WV)?
JOB
The Transportation Purchasing Specialist performs professional level complex administrative work pertaining to procurement activities within a division or agency. Position should have knowledge of all federal, state, and agency purchasing laws, policies, and procedures. Responsible for interpretation and application of policies and procedures. Monitors inventory levels of supplies and fixed assets. Responsible for maintaining appropriate inventory of all supplies and equipment. Reviews requisition specifications, administering competitive bid process, reviewing bids to ensure specifications are met, and awarding purchase orders to the appropriate bid. This classification is distinguished by broader scope of authority and discretion as well as more advanced, complex purchasing activities. May perform lead worker duties by training, assigning, and reviewing the work of lower level purchasing classifications in this series. Performs related duties as required.Pay Grade 10
EXAMPLE OF DUTIES
REQUIRED TRAINING/EDUCATION • Bachelor's degree from a regionally accredited college or university.• Substitution: Full-time or equivalent part-time paid experience as described below may substitute for the required training/education through an established formula.REQUIRED EXPERIENCE • Two (2) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales.• Substitution: A Master's degree from a regionally accredited college or university may substitute for the required experience.• Promotional Only: One (1) year of full-time or equivalent part-time paid experience as a Transportation Purchasing Assistant or the equivalent.
The Transportation Purchasing Specialist performs professional level complex administrative work pertaining to procurement activities within a division or agency. Position should have knowledge of all federal, state, and agency purchasing laws, policies, and procedures. Responsible for interpretation and application of policies and procedures. Monitors inventory levels of supplies and fixed assets. Responsible for maintaining appropriate inventory of all supplies and equipment. Reviews requisition specifications, administering competitive bid process, reviewing bids to ensure specifications are met, and awarding purchase orders to the appropriate bid. This classification is distinguished by broader scope of authority and discretion as well as more advanced, complex purchasing activities. May perform lead worker duties by training, assigning, and reviewing the work of lower level purchasing classifications in this series. Performs related duties as required.Pay Grade 10
EXAMPLE OF DUTIES
- Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient, meeting the requirements of the requisition.• Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information.• Creates, prepares and/or composes requisitions, correspondence, memoranda, and reports.• Records order and requisition number and delivery data.• Contacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchased.• Advises agency officials on purchasing procedures, changes in commodity specifications.• Conducts market research which may include research and/or contacting vendors and suppliers, manufacturers and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commodities.• Assists in developing minimum standards and specifications for new commodities.• May oversee annual physical inventory control.• May assign and review work of subordinate personnel; may train others.• May review, audit, and pay invoices.• May prepare weekly, monthly, quarterly or annually reports of awards and bid amounts.• May review and sign purchase orders.• Travel may be required; therefore, a valid driver’s license is required.
REQUIRED TRAINING/EDUCATION • Bachelor's degree from a regionally accredited college or university.• Substitution: Full-time or equivalent part-time paid experience as described below may substitute for the required training/education through an established formula.REQUIRED EXPERIENCE • Two (2) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales.• Substitution: A Master's degree from a regionally accredited college or university may substitute for the required experience.• Promotional Only: One (1) year of full-time or equivalent part-time paid experience as a Transportation Purchasing Assistant or the equivalent.
