What are the responsibilities and job description for the Executive Assistant - Revenue - Lottery Commission - Kanawha Co. position at West Virginia?
JOB
The West Virginia Lottery is seeking a highly organized and detail-oriented Executive Assistant to support its legal and executive staff. This role facilitates communication and expedited responses to leadership, stakeholders, and the public while ensuring compliance with legal and regulatory requirements.Key Responsibilities: Serve as a liaison between executive staff and licensees across all product lines.Manage and coordinate Freedom of Information Act (FOIA) responses and maintain related databases.Track, prepare, and issue violations and license denial letters across all Lottery Acts.Oversee civil penalty processes, including issuance, collection, recording, and deposit.Monitor legislative activities and conduct legal research on institutional documentation.Prepare commission meeting materials, including agenda items, notices, and orders.Organize and maintain legal and executive records, correspondence, and certified mail tracking.Manage calendars and schedule meetings for executive leadership and legal counsel.Draft and prepare memos, letters, reports, and spreadsheets.Ensure accurate and timely dissemination of information to government officials, lobbyists, consumer groups, licensees, and the public.Handle phone communications for legal staff, the Lottery Director, and the Assistant Director.Track deadlines and ensure timely submission of required reports.Perform additional duties as assigned by the General Counsel.Ideal Candidate will have: Strong organizational, time-management, and multitasking skills.Experience handling confidential legal documents.Proficiency in Microsoft Office Suite and database management.Excellent written and verbal communication skills.Ability to work independently and under deadlines.Applicants are subject to an extensive background investigation by the WV Lottery Security Division. No person shall be appointed, employed, or continue to serve in any position or employment with the commission who has been convicted of any violation of the lottery law or of any felony or any crime related to theft or gambling. The commission shall remove or discharge any person so convicted.Click The APPLY Link To Apply Online. IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
SUPPLEMENTAL INFORMATION
The West Virginia Lottery is seeking a highly organized and detail-oriented Executive Assistant to support its legal and executive staff. This role facilitates communication and expedited responses to leadership, stakeholders, and the public while ensuring compliance with legal and regulatory requirements.Key Responsibilities: Serve as a liaison between executive staff and licensees across all product lines.Manage and coordinate Freedom of Information Act (FOIA) responses and maintain related databases.Track, prepare, and issue violations and license denial letters across all Lottery Acts.Oversee civil penalty processes, including issuance, collection, recording, and deposit.Monitor legislative activities and conduct legal research on institutional documentation.Prepare commission meeting materials, including agenda items, notices, and orders.Organize and maintain legal and executive records, correspondence, and certified mail tracking.Manage calendars and schedule meetings for executive leadership and legal counsel.Draft and prepare memos, letters, reports, and spreadsheets.Ensure accurate and timely dissemination of information to government officials, lobbyists, consumer groups, licensees, and the public.Handle phone communications for legal staff, the Lottery Director, and the Assistant Director.Track deadlines and ensure timely submission of required reports.Perform additional duties as assigned by the General Counsel.Ideal Candidate will have: Strong organizational, time-management, and multitasking skills.Experience handling confidential legal documents.Proficiency in Microsoft Office Suite and database management.Excellent written and verbal communication skills.Ability to work independently and under deadlines.Applicants are subject to an extensive background investigation by the WV Lottery Security Division. No person shall be appointed, employed, or continue to serve in any position or employment with the commission who has been convicted of any violation of the lottery law or of any felony or any crime related to theft or gambling. The commission shall remove or discharge any person so convicted.Click The APPLY Link To Apply Online. IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
SUPPLEMENTAL INFORMATION
