Secretary 2

Under general supervision, at the full-performance level, provides clerical and administrative relief, exercising discretion and independent judgment. May sign supervisor's name to routine memorandums, correspondence and forms. Attends meeting in the supervisor's absence or on the supervisor's behalf. Necessity for dictation, familiarity with word processor and other special requirements vary depending upon supervisor's preference.
 
Distinguishing Characteristics:
Work at this level is characterized by the level of administrative support performed. Typically, duties such as researching a variety of sources (library, division archives, past-practice documents, outside private sources, etc.), attending meetings for supervisor where interpretation of information gathered is necessary, and coordinating the activities of section, unit, etc., are characteristic of this level. At this level, the work requires the application of specific knowledge necessary to complete complex procedural or unusual assignments. Incumbent determines appropriate procedures from among various and variable methods, resources, and processes, or devises innovative methods to accomplish assignment. Incumbent is responsible for his/her own work, and may assign, direct, or supervise the work of others. Although some tasks are defined and self-explanatory, the incumbent works closely with supervisor to set objectives, priorities, and deadlines; may independently set goals and time frames for individual work assignments. Work is typically reviewed randomly upon completion for adherence to guidelines. Contacts at this level are frequent, typically varied and non-routine. Incumbent answers procedural or program inquiries, whenever possible, or refers. Contacts are frequently of a confidential or sensitive nature and require tact.

Click The APPLY Link To Apply Online. 

 

IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.

 

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority.  If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel. 

Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest.  To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

• Coordinates activities associated with the functions of the division/section/unit, planning and implementing office procedures.
• Researches basic statistical work in the compilation of reports involving the activities of the division/section/unit.
• Responds to inquiries where considerable knowledge of unit policy, procedures, and guidelines is required.
• Answers telephone, screens calls, and places outgoing calls.
• Screens mail and responds to routine correspondence.
• Schedules appointments and makes travel arrangements and reservations for supervisor.
• Signs, as directed, supervisor's name to routine correspondence, requisitions, and other documents.
• Attends meetings with or on behalf of supervisor to take notes or deliver basic information.
• Takes and transcribes dictation, or transcribes from dictation equipment.
• Composes form letters, routine correspondence, and factual reports requiring judgment and originality.
• Gathers, requests, and/or provides factual information, requiring reference to a variety of sources.
• Types, using standard typewriter or word processing equipment, reports, manuscripts, and correspondence; proofreads and corrects to finished form.
• May delegate routine typing, filing, and posting duties to subordinate clerical personnel.
• May maintain bookkeeping records for grants, contract or state appropriated funds or related departmental accounts.
• May prepare payrolls, keep sick and annual leave records, act as receptionist, and perform other clerical duties as needed.
• May assign and review the work of others.

 
Knowledge, Skills and Abilities 

• Knowledge of general office procedures including typing, filing, and the use of a variety of office equipment.
• Knowledge of the correct use of English grammar.
• Knowledge of basic bookkeeping.
• Knowledge of basic research techniques.
• Ability to arrange efficient work schedules.
• Ability to learn the policies and procedures of the unit and the organization.
• Ability to type accurately, using a typewriter and/or word processor.
• Ability to communicate well, both orally and in writing.
• Ability to assign and check the work of others.
• Ability to take and transcribe dictation where required.
• Ability to greet the public and work well with others.

Training: Graduation from a standard high school or the equivalent.
 
Experience: Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have in included typing, screening and routing telephone calls and correspondence, and composing routine correspondence.

***The Division of Personnel uses your complete work history to qualify you for positions. Please be as detailed as possible and list all of your past employment.***

Salary : $31,533 - $53,916