Human Resources Coordinator

Description

Job Description

Job Title : Recruiting Coordinator

Status : Non - Exempt

Department : Human Resources (SC1500)

Location: Remot e

Report s t o: XXX

Approved by : S enior Vice President, Human Resources

Job Description Summary

This p osition reports directly to the XXX . This role is responsible for supporting the organization’s talent acquisition life cycle , which consists of sourcing candidates for open positions. Sourcing candidates’ r esponsibilities includes , screening resumes, scheduling and facilitating interview s with candidates, determining and facilitating job offers, managing background checks, assist ing new hire d employees with onboarding paperwork, and support ing onboarding.

Qualifications

• BA/BS degree in Human Resources (HR) or related discipline and two ( 2 ) to four ( 4 ) years of direct experience working as a full-cycle recruiting coordinator in a high-volume recruitment environment or six (6) years of direct experience as a Human Resources Coordinator in a mid-sized company , preferred .
• Moderate knowledge of California employment laws, fair hiring, and other human resource compliance issues.
• Experience working with social media, job placement agencies , outside recruiters, and online job search engines.
• Strong written and verbal communication skills to effectively communicate with all levels of staff.
• Strong ability to work independently and efficiently in a multi-project, high paced environment.
• High level diligence with strong ethics to maintain strict confidentiality.
• Proficient in end-user software programs (e.g. , word-processing, spreadsheet software, applicant tracking systems , and human resources information systems).
• Experience working in applicant tracking systems (ATS). Jobvite knowledge a plus.
• Experience scheduling and managing multiple calendars on tight deadlines.
• Home router with wired Ethernet (wireless connections and hotspots are NOT permitted).
• A designated room for the office or steps taken to protect company information (e.g., facing computer towards wall, etc.)
• A functioning smoke detector, fire extinguisher, and first aid kit on site.
  
  

Duties And Responsibilities

Administrative & Reporting

• Assist recruitment with creating job descriptions, posting requisitions, and acquiring approvals.
• Provide administrative support to Recruiter, including creating offer letters and new hire packet s.
• Manage candidate engagement during the entire recruitment cycle .
• Complete and regularly update data entry of candidates contact information, documentation, interview notes and communications with candidates .
• Update and maintain all recruiting reports and metrics dashboard.
• A pply HR recruiting best practices and ensure complian ce with all applicable employment laws.
• Keep internal managers informed about the status of open positions .
  
  

Talent Acquisition

• Collaborate directly with the Company’s internal Recruiter to call on potential job candidates, conduct initial phone screen, arrange interview appointments, facilitate pre-employment background screening , preemployment drug testing, send interview confirmations and notices.
• Prescreen candidate applications and assess applicants’ relevant knowledge, skills, experience, and competencies.
• Collaborate with the talent acquisition team to improve existing processes or create new ones.
• Process new hire files and other administrative recruiting work.
• Assist new ly hire d employees with new hire paperwork, re view their I-9s, and process E-Verify.
• Foster long-term relationships with past applicants and potential candidates.
• Coordinate interview scheduling between applicants and hiring managers and send out interview confirmation emails to candidates.
• Function as a point of contact and build candidate relationships during the selection process.
  
  

Temporary Staff

• Collaborate with the temporary staffing agencies to secure necessary staff, in line with organizational needs.
• Buil d and maintain strong relationships with both temporary workers and hiring managers to ensure a positive experience for all parties.
• Evaluate candidates through interviews, and skills assessments to ensure they meet the requirements of the role.
  
  

Human Resources Administrative Support

• Collaborate with HR colleagues, members of management , other company-wide subject matter experts, and members of management to contribute to the Company’s newsletter Fresh Thoughts. This may include writing and editing.
• Provide support to special ad-hoc projects like uploading benefits information into the payroll/HRIS system.
• Aid in tracking and editing changes to job descriptions to ensure the most current iteration is posted on the Company’s Intranet .
• Actively participate in the new hire orientation program by presenting HR related information all employees should be aware of.
  
  

Other

• Utilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, be self-accountable, create a positive impact, and be diligent in delivering results.
• Maintain internet speed of 40 MB download and 10 MB upload and router with wired Ethernet. Maintain a HIPAA-compliant workstation and utilize appropriate security techniques to ensure HIPAA-required protection of all confidential/protected client data.
• Maintain and service safety equipment (e.g., smoke detector, fire extinguisher, first aid kit). All other duties as assigned.
  
  

Physical Demands/Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate .

Acknowledgment

Responsibilities

I have read and understand the duties and responsibilities of this position and accept them. The primary function of this position is clear to me , and I understand its importance to the overall success of the company. I have read the essential position functions and can perform them:

With accommodation (include attachment with details )

Without accommodation

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Date

Employee Signature