What are the responsibilities and job description for the Fiscal and Administrative Coordinator position at Western MA Training Consortium?
We are currently seeking a Fiscal and Administrative Coordinator to team with our Fiscal Coordinator and Fiscal and Administrator (supervisor) to meet the daily fiscal needs in the Consortium’s administrative offices in Holyoke. This position serves a critical need in ensuring smooth fiscal and administrative processes. This position serves as the first in-person point of contact for visitors at the Consortium’s Holyoke offices and is responsible for creating a welcoming environment. This person also coordinates all office supplies inventory and ordering, as well as maintaining organization and cleanliness of common spaces, providing meeting preparation support, and administrative support to executive level positions. A high degree of professionalism, predictability, good judgment and confidentiality are required in this role, as well as a strong ability to anticipate fiscal and administrative needs in a non-profit committed to social justice. Effective interpersonal engagement is essential to this role to ensure a welcoming and positive environment for all.
The successful candidate will have demonstrated experience with fiscal processes, and excellent interpersonal and online communication including email; a commitment to social justice, ability to follow through on project related assignments in a complete and timely manner; ability to juggle multiple priorities; highly organized; proficient in Microsoft Office Suite; familiarity with databases; able to maintain a high degree of confidentiality; able to articulate what needs to be done and work with a team to see a project to completion; a commitment to valuing people with lived experience.
REQUIREMENTS:
- Strong ability to anticipate fiscal and administrative needs in a non-profit committed to social justice.
- Effective interpersonal engagement to create a welcoming and positive environment for all.
- A team spirit but also able to work independently, and able to take initiative.
- Demonstrated experience with fiscal processes, financial projects, and activities.
- Ability to manage confidential information and support sensitive situations.
- Good judgement, organizational skills, and a collaborator.
- Knowledge of Microsoft Teams, databases, and online communication including email.
- Familiar with billing, bank accounts and statements, balancing accounts, financial allocations, keeping pertinent records and managing relevant fiscal inquiries.
- Must have an advanced knowledge in Excel (creating worksheets, workbooks, formulas, data sorting and filters, formatting worksheets, saving, etcetera).
- Demonstrated commitment to social justice.
- Ability to reconcile accounts and follow up to ensure timely submission and processing.
- Ability to follow through on project related assignments in a complete and timely manner.
- Able to articulate what needs to be done and work with a team to see a project to completion.
- A commitment to valuing people with lived experience and an ability to honor differences.
- Bookkeeping, accounting, or fiscal experience preferred.
- Valid driver’s license and reliable transportation required.
- Ability to lift up to 30 lbs. required.
- Fluency in Spanish – bilingual/bicultural Latinx preferred.
PAY RATE: $19 - $21/hour
The Consortium offers competitive wages and an exceptional benefits package to full-time employees. AA/EOE
TO APPLY: Please email a resume to Taneisha Luna, Director of Administration and Finance, tluna@wmtcinfo.org by 2/25/25.
AA/EOE
The Consortium is committed to undoing systems of oppression and the harms they have caused. It actively works toward building an anti-racist environment and a sense of belonging.
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Weekends as needed
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
Salary : $19 - $21
