What are the responsibilities and job description for the Administrative Assistant II position at Western Michigan University?
Position Details
Posting Summary
College
Haworth College Of Business
Executive Area
Provost & VP Academic Affairs
Department
Military Science & Leadership
Posting Detail Information
Posting Number
S1025P
Job Type
Full Time, Regular
Pay Type
Nonexempt/Hourly
Pay Grade
D
Campus Location
WMU-Kalamazoo - Main Campus
Salary Range
Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
General Summary
- Provides administrative and budgetary support for the supervisor and the department in a lead capacity.
Major Duties
- Uses word-processing and spreadsheet software to produce and edit complex letters, memos, reports, statistical tables and other documents. Completes assignments that are broad in nature.
- Responds independently to complex questions regarding the department. Develops and explains departmental policies and procedures.
- Provides lead budgetary support, including monitoring, tracking, reconciliation, forecasting and recommending budget allocations. Prepares and analyzes budget reports.
- Has responsibility for office management. Coordinates office functions and oversees supplies.
- Develops and oversees a department process or program in coordination with the supervisor.
- Schedules appointments and coordinates meetings; makes travel arrangements.
- May supervise student employees.
- May update the content of the department’s website.
Minimum Qualifications
- Post high school training or education.
- Three years’ relevant experience.
- Proficiency with word-processing and spreadsheet software.
- Experience with using and querying databases and entering and tracking budget data.
Desired Qualifications
- Experience providing guidance to student employees.
- Notary Public of Michigan or willingness to be appointed and serve.
- Prior or current military experience.
Special Instructions to Applicants
Internal applicants should use the WMU-Internal Application.
External applicants should use the WMU Application.
Additional Position Information
- Staff Compensation System pay grades and rates are available using the URL below:
hr-staff-compensation-pay-structure-2023-24_0.pdf
- Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, GO TO:
https://www.wmich.edu/hr/enrollment-staff
Physical requirements and working conditions
- Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
- Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
