What are the responsibilities and job description for the Office Assistant position at Western Michigan University?
Position Details
Posting Summary
College
Assoc Provost Enrollment Mgmt
Executive Area
Provost & VP Academic Affairs
Department
Registrar's Office
Posting Detail Information
Posting Number
S1079P
Job Type
Full Time, Regular
Pay Type
Nonexempt/Hourly
Pay Grade
B
Campus Location
WMU-Kalamazoo - Main Campus
Salary Range
Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
General Summary
- Provides clerical support for a unit or department. May serve as a receptionist.
Major Duties
- Uses word-processing and spreadsheet software to produce and edit letters, memos, reports, statistical tables, and other documents.
- Greets customers and answers telephone calls. Answers routine questions and directs customers and calls to appropriate individuals and departments.
- Maintains hard copy and electronic office files. Files and retrieves documents. Creates new files.
- Schedules appointments and meetings. Makes travel arrangements.
- Monitors and orders departmental supplies.
- Types vouchers and other forms.
- Compiles data, verifies information, and may perform data entry.
- Processes incoming and outgoing mail.
- May provide guidance and direction to student employees.
Minimum Qualifications
- High school diploma or equivalent.
- Some relevant experience.
- Office experience with word-processing, spreadsheets, and databases.
Desired Qualifications
Special Instructions to Applicants
- Internal applicants should use the WMU-Internal Application.
- External applicants should use the WMU Application.
Additional Position Information
- Staff Compensation System pay grades and rates are available using the URL: hr-staff-compensation-pay-structure-2024-25.pdf (wmich.edu)
- Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, GO TO: https://www.wmich.edu/hr/enrollment-staff
Physical requirements and working conditions
- Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
- Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
