What are the responsibilities and job description for the Accounting Specialist II - Payroll position at Western Nebraska Community College?
Job Summary
To perform tasks necessary for processing payroll for the college; to prepare documents for computerized journal entries as required; to reconcile payroll liabilities; to submit payroll tax reporting and payments as required; to perform a variety of technical accounting duties relative to area of assignment; and to serve as backup to other accounting positions within the department. Must be familiar with college policies and institutional, FERPA, and GLBA confidentiality regulations.
Key Responsibilities
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
- Perform all payroll processing functions, including collaborating with HR regarding changes, managing communications to the campus community, and designing the annual payroll processing calendar.
- Calculate, process, and monitor garnishments.
- Reconcile assigned general ledger accounts monthly and prepare all necessary corrections.
- Prepare assigned electronic journal entry upload files.
- Maintain records on employee leaves and other payroll deductions, including analysis of requests and entry into the payroll system.
- Prepare and submit monthly, quarterly, or annual state payroll tax reporting for withholding and state unemployment taxes.
- Coordinate applications for state withholding or unemployment tax accounts.
- Preparation of assigned annual tax information returns.
- Maintain reports needed for payroll tax reporting.
- Respond to employee inquiries and complaints.
- Assist with end of day balancing of cash drawer and preparation of cash boxes for college events.
- Provide clerical support including computer data entry, filing, copying and answering the phone; maintain a variety of records, reports and files.
- Perform other duties as assigned.
Required and Preferred Qualifications
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to an Associate's degree from an accredited college with major course work in accounting, business or a related field.
Experience:
Two years of increasingly responsible technical payroll experience.
License or Certificate
Possession of, or the ability to obtain, an appropriate, valid driver's license and an acceptable driving record that does not exclude the driver from coverage under WNCC’s vehicle insurance preferred.
Physical Demands and Work Environment
Skills
- Mathematics — Using mathematics to solve problems.
- Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
- Speaking — Talking to others to convey information effectively.
- Writing — Communicating effectively in writing as appropriate for the needs of the audience.
- Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
- Time Management — Managing one's own time and the time of others.
Work Activities
- Interacting with Computers — Using computers and computer systems (including hardware and software) to enter data or process information.
- Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
- Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
- Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
- Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
- Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
- Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
- Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
Work Context
- Electronic Mail
- Telephone
- Importance of Being Exact or Accurate
- Importance of Repeating Same Tasks
- Face-to-Face Discussions
- Work with Work Group or Team
- Time Pressure
- Impact of Decisions on Co-workers or Company Results
- Deal with External Customers
