Administrative Coordinator

Position Information

Posting Number 2010-0463 Position Title Administrative Coordinator Open Date 12/05/2024 Close Date 12/14/2024 Open Until Filled Yes Full or Part Time Full Time Permanent or Temporary Permanent Job Summary

Reporting to the Director of Academic Compliance & Quality (ACQ), the Administrative Coordinator ensures that Academic Affairs & Workforce Development (AAWD) areas, including academic divisions and departments, achieve compliant operations and deliver high-quality programs and services. Position requires strong organization and computer skills. Must be service-oriented with an ability to work with diverse groups of people in multifaceted workplace. Must have strong communication skills and ability to maintain a positive and productive work environment.

Typical Schedule: 8:00 a.m. - 5:00 p.m. Monday - Friday

Responsibilities/Duties

• Prepare faculty contracts, submit contract adjustments, and compile data ensuring accuracy, compliance, and completion.
• Coordinate faculty onboarding to complete hiring documents, facilitate the faculty credentialing process, and orient new members to the campus.
• Serve as liaison for adjunct faculty to acquire supplies, textbooks, keys, equipment, etc.
• Process purchasing requests for AAWD divisions and departments using the NC eProcurement system.
• Generate work orders for equipment/building repairs, event set-up, and technology requests.
• Maintain inventory of supplies, complete equipment transfers, and perform annual inventory processes for divisions.
• Assist with the entry of curriculum course schedules and classroom reservations.
• Coordinate classroom utilization, including classroom set-up and scheduling curriculum usage in resource management software.
• Assist in the planning, coordination, and implementation of AAWD special events, faculty meetings, advisory meetings, and department & division meetings (e.g., purchase supplies, complete work orders, assist with event set-up, take minutes, etc.) and represent the division at college-wide events.
• Serve as recorder at department and division meetings, curriculum conversations activities, and advisory board meetings.
• Co-administer AAWD SharePoint site to add events, files, and media.
  
  

Hiring Range ($2,977 - 3,225/monthly)

Minimum Qualifications

• Associate Degree in Business, Office Systems Administration, or related field.
  
  

Preferred Qualifications

• Prefer previous experience within NC Community College System, Colleague, tools used for course scheduling and data analysis, and Microsoft Office programs (Word, Excel, Outlook, OneDrive, and/or SharePoint).
  
  

Special Instructions

Position requires a strong work ethic, organization, and robust computer skills. Must provide excellent communication with all stakeholders while maintaining strict confidentiality. Must demonstrate a collaborative attitude while working with diverse groups of people in a multifaceted workplace. Must demonstrate initiative and be self-motivated with the ability to work independently.