Payroll & Labor Compliance Administrator

JOB DESCRIPTION

JOB SUMMARY

We are seeking a detail-oriented, organized, and knowledgeable Labor Compliance (California Public Works, Federal Davis-Bacon, Federal Service Contract Act) and Payroll Specialist to join our team. The ideal candidate will be responsible for working on Prevailing wage job Certified Payroll Reports for Labor Compliance and also responsible for certain payroll processes, for ensuring accuracy in data entry, and otherwise training on these functions. This role requires proficiency in payroll software, Labor Compliance reporting platforms and an understanding of accounting principles. The Labor Compliance and Payroll Specialist will work closely with others to ensure timely Labor Compliance reporting and payroll processing.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

LABOR COMPLIANCE/PREVAILING WAGE/CERTIFIED PAYROLL

• Process and report certified payroll and prevailing wage for CA Public Works, Project Labor Agreements, Federal Davis Bacon, and Federal Service Contract Act jobs and work orders.
• Review weekly certified payroll reports to ensure accuracy and compliance with state and federal prevailing wage requirements.
• Submit weekly certified payroll reports through DIR, LCPtracker, owner portals, or other required platforms.
• Complete, submit, and manage labor compliance documents as necessary for each job.
• Ensure DAS 140 and 142 forms submitted for each jobs. Request Apprentices
• Conduct prevailing wage analysis to determine applicable wage tables for each construction project.
• Analyze fringes, prepare & submit training contributions and any apprentice Health & Welfare contributions to Account Payable for payment.
• Stay current with prevailing wage regulations and ensure accurate wage determinations.
• Liaison with subcontractors to ensure they meet Labor compliance requirements timely.

PAYROLL

• Train on and Participate in Processing payroll on time using the accounting system and ADP.
• Assist with calculating manual payroll checks or restitution checks when necessary.
• Perform data entry tasks related to employee hours and deductions.
• May assist to maintain employee records, ensuring all information is up-to-date and compliant with company policies.
• Collaborate with the accounting department to reconcile payroll between ADP and Accounting system
• Respond to employee inquiries regarding payroll issues, providing clear explanations and resolutions.
• Assist in the implementation of new platforms or processes.
• Conduct audits, reporting, or analysis as assigned.

SUPERVISORY RESONSIBILITIES:  None

QUALIFICATIONS

• Proven experience in Labor Compliance reporting, including experience with CA DIR eCpr system, LCP Tracker, eMars, Prism, and other Labor Compliance reporting platforms.
• Experience as a Payroll Assistant or Administrator or similar role, with a solid understanding of accounting.
• Proficiency in payroll software – ADP preferred.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent organizational skills and the ability to manage multiple priorities effectively.
• Strong communication skills, both written and verbal, to interact with employees, co-workers and subcontractors.
• Associate degree in accounting preferred.

Job Type: Full-time

Pay: $24.00 - $33.00 per hour

Expected hours: 40 – 45 per week

Benefits:

401(k) matching

Dental insurance

Health insurance

Vision Insurance

Life insurance

EAP

Vacation

Sick Leave

Schedule:

Monday to Friday

Work Location: In person

Language Skills:  Ability to read, analyze, and interpret general business documents, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus

NOTICE -Drug-testing and proof citizenship or immigration status is a requirement of employment. The e-verify system is used to confirm employment eligibility. Western Pump is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.