What are the responsibilities and job description for the Project Accountant position at Western Steel Buildings?
Project Accountant
Purpose:
This role supports our project management team by providing timely and accurate financial reporting, maintaining subcontractor and vendor compliance, and overseeing project-specific transactions.
Job Responsibilities:
- Project Accounts Payable:
- Track purchase orders, progress invoicing, and assist with payment runs for subcontractors and vendors.
- Project Accounts Receivable:
- Generate monthly progress/draw requests and contract-specific invoices using industry-standard documents.
- Regularly update SOV and continuation sheets.
- Assist the accounting team with month-end collections.
- Subcontractor/Vendor Management:
- Communicate with subcontractors and vendors as directed by project managers.
- Initiate, track, and maintain subcontractor/vendor onboarding requirements (insurance, taxes, lien waivers).
- Review subcontractor insurance certificates, update tracking software with expiration dates.
- Contract Management:
- Maintain contract records (quotes, proposals, purchase orders, change orders).
- Assist with client communication regarding contracts.
- Project Liaison:
- Act as the liaison between operations, finance, and field operations teams.
- Audits and Reporting:
- Assist with and compile information for internal and external audits.
- Prepare cost over billings to ensure accurate project billing.
- Identify unbilled job cost items monthly, determine their inclusion in draws or coding as non-reimbursable, and report variances.
- Administrative Support:
- Create and maintain job files using company software and industry tools.
- Provide administrative support (research, reporting, information processing, etc.).
- Project Close-out:
- Attend accounting and project management meetings.
- Assist project managers and field service teams with close-out procedures.
- Confirm all costs are processed and included in final billing.
- Ensure subcontractor/vendor compliance through contract requirements, including final lien waivers.
- Assist in preparing warranty documentation and project handover to field operations.
Requirements:
- Education and Experience:
- Minimum 2 years of experience as a Project Accountant in construction, job costing, or related fields.
- Minimum 2-year degree in accounting or business (4-year degree preferred).
- Skills and Knowledge:
- Strong understanding of project execution (timelines, schedules, budgeting, cost reporting, profitability).
- Excellent communication skills (internal and external).
- Strong organizational skills, personal accountability, and follow-through.
- High attention to detail and proactive problem-solving abilities.
- Proficiency in spreadsheets, financial reporting, and industry software (ProCore, GCPay, Textura, NetSuite, Zoho CRM, Quickbase, Intuit products, Microsoft Office Suite).
- Desire to learn and flexibility to adapt to new challenges and assignments.
Location and Schedule:
- Onsite role at our Park City, Utah, Corporate Office until 4/1/2025, then relocating to our new Sugar House office in the Salt Lake Valley.
- Monday through Friday, 8:00 AM to 5:00 PM.
Benefits:
- Comprehensive benefits package (health, dental, vision, critical illness, life, etc.).
- 401(k) with a match available after 6 months of employment.
- PTO and nine (9) observed holidays.
Equal Opportunity Employer:
Western Steel Buildings is an equal opportunity employer and does not discriminate based on race, color, sex, gender, age, religion, creed, national origin, citizenship status, military status, or any other characteristic protected under federal, state, or local law.
Notice to Agencies and Recruiters:
We do not accept unsolicited resumes from third parties. Any unsolicited resumes will not be considered unless a signed agreement is in place.
