What are the responsibilities and job description for the Admin. Asst. - Sparta Fire Safety position at Western Technical College?
- Position Summary
- Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. We are looking for individuals who are passionate about helping others learn, dedicated to serving students, and committed to the principles of equity and social justice. Western believes that serving the full breadth of our student and co-worker populations requires cultural competency and enthusiasm for diversity of all kinds. We recognize the intersectional nature of discrimination and are committed to counteracting these biases and eliminating the effects they have had on our students, co-workers, and communities. If you are a motivated individual who can contribute to excellence in teaching, learning, social justice and equity, please consider this employment opportunity at Western.Summary of Position:
Performs advanced and/or complex administrative and office support activities for the assigned division/department to facilitate the efficient operation of the department/organization. May resolve issues within the scope of position to ensure the department runs smoothly in the absence of the department manager. Provides excellent customer service while maintaining FERPA (Family Educational Rights and Privacy Act) and HIPAA (Health Insurance Portability Accountability Act) regulations. Support and provide backup for other office personnel. May process, verify, and maintain personal and confidential information. Train and oversee student employees and/or work study employees where applicable. This position works to promote social justice within the division and the larger academic institution.This position would be required to work a few Saturdays throughout the year to assist with state Firefighter practical's.
- Essential Functions
1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.
2. Perform office functions which may include, but are not limited to: respond to internal/external customers and staff; compile data, create, modify, proofread and edit documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.
3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.
4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success.
5. Provide administrative support to department/division manager/faculty and students - Supporting Action/Task May Include:- Provide classroom support to faculty by preparing classroom materials, coordinating textbook ordering and proctoring exams/scheduling rooms
- Provide information to students, staff and stakeholders within scope of work performed
- Provide day-to-day computer support for the division/faculty and students.
- Coordinate student and faculty evaluations and disseminate for accrediting agencies
- Update and maintain student records
- Assist students with questions, class requirements, admissions, class schedules, registration, orientation, financial aid and referrals.
- Arrange and process travel and registration requests, student testing, orientation and student tours
- Monitor, negotiate and revise contract agreements and riders within scope of program
- Process academic appeals and letters as needed
- Distribute/maintain petty cash and key requests
- Monitor, maintain, analyze data and process required reporting
- Calculates workloads based on program
- Identify and validate available hrs. for adjunct faculty
- Process timecards, payroll and budget
- Collect and distribute new hire paperwork to HR and Certification
- Monitor contract and open enrollment budgets as the contract progresses
- Assist the Certification Dept. with WTCS (Wisconsin Technical College System) Certification and other regulatory agency requirements
- Create, process, and track SME (Subject Matter Expert Agreements) or AIA (Adjunct Instructor Agreements), timesheets and/or timecards
- Work with division manager to implement special projects that may arise throughout the year
- Assist with implementation of software updates
- Assist with on-site visits and audits
- Commencement
- Qualifications
Minimum Qualifications:
- Associate Degree in related field OR
- Education combined with appropriate occupational experience in related field totaling 2 yrs OR
- Occupational experience in related field totaling 2 yrs.
- Special Instructions/About Western
- This position reports to: Fire Coordinator
Starting annual salary range based on education and experience: $20.31 - $25.54
This position would include competitive salary, along with a wide variety of benefits available to full-time Western Technical College Employees. These benefits include: health, dental, life, retirement - Wisconsin Retirement System (WRS), voluntary vision, supplemental Allstate insurance (accident, critical illness and cancer), pet insurance, short-term and long-term disability insurance plans, flexible spending account for health & dependent care, employee assistance program (EAP), and tax sheltered annuity programs -457 & 403(b).
Applicant review will begin: Tuesday, April 1, 2025
Start Date of: April 2025
Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)
Western is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.
An Equal Opportunity/Access/Employer And Educator
Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation please contact the EEO/AA Compliance Officer at (608)785-9274.Non-Discrimination Notice
Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College's non-discrimination policies may be directed to:
John Heath
Director of Human Resources
Western Technical College
111 7th Street North
La Crosse, WI 54601
608-785-9464
WI Relay: 711
Salary : $20 - $26
