What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at WESTERN WATERWORKS SUPPLY?
Essential duties and responsibilities
- Maintain & Develop systems to account for financial transactions using a Chart of Accounts
- Prepare financial reports by collecting, analyzing, and summarizing account information and trends
- Perform detailed research/adjustment functions
- Maintain and balance subsidiary accounts by verifying, allocating, and posting transactions and reconciling entries
- Maintain and balance general ledger by transferring subsidiary account summaries, prepare trial balance and reconciling errors
- Prepare profit and loss statement and balance sheet
- Generate 1099’s and W-2’s
- Monitor firm’s assets
- Assists with budget preparations
- Assist accountants with tax preparations
- Comply with federal, state and local SAFS Rules (Statement of Financial Accounting Standards) by studying and enforcing adherence to policies and procedures; filing reports and advising management on needed actions
- Answer telephones and direct the caller to appropriate team member; takes and retrieves messages
- Provide callers with information such as company address, directions to company, company website and other related information
- Greets and directs visitors to the company; manages reception area to maintain a professional image
- Receive, sort and forward incoming mail
- Assist in the ordering, receiving, stocking and distribution of office supplies
- Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc.
- Type correspondence and reports; edit and update various spreadsheets
- Maintain confidential records and files
- Perform other related duties as required
Qualification requirements
- Associate’s degree (A.A.) from 2 year college or technical school; Bachelor’s degree (B.S.) preferred
- 1-3 years related experience
- Ability to read, write and comprehend instructions, correspondence and memos.
- Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization
- Ability to calculate figures and amounts such as discounts, interest, percentages and volume.
- Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
- Proficiency with Quickbooks Desktop
- Excellent analytical, problem solving and decision making skills; high degree of accuracy, attention to detail and confidentiality
Physical demands and abilities
- Regularly spend long hours sitting and using office equipment and computers
- Regularly move from sitting to standing positions effortlessly
- Regularly work on repetitive tasks
- Regularly use hands and fingers to handle, control or feel objects
- Regularly see details of objects that are less than a few feet away
- Regularly speak clearly so listeners can understand
- Regularly understand the speech of another person
- Frequently bend to file and maintain files
- Occasionally lift 5-10 pounds
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person