What are the responsibilities and job description for the Director of Financial Aid position at Western Wyoming Community College?
Position Summary Information
Posting Number
P2123
Job Title
Director of Financial Aid
Students Only
No
Job Description Summary
Win With a Career Move to Western.
At Western Wyoming Community College, one of America’s leading junior colleges, we believe employees are our most valuable resource. We pride ourselves on our inclusive, growth-focused culture and our exceptional benefits package. For full-time employees, here are a few of the amazing benefits we offer:
- Employer paid contribution of 18.62% to your retirement plan with no waiting period. Who doesn’t love free money?
- A $3,000 institutional stipend is provided to you annually to assist in offsetting your portion of costs related to health, dental and life insurance. (We cover 82% of these costs for you in addition to the stipend!)
- Generous leave time to support your work/life balance with paid holidays, sick leave and vacation time, 3 personal days, and two weeks off over Christmas break! Not to mention, you get time off at Spring Break and Friday’s off in the summer.
- Have you ever wanted to take an art class? Interested in exploring entrepreneurship? FREE tuition for you, your spouse, and your dependents makes this dream a reality.
- Access to amenities like our Children’s Center, Hay Library, aquatic center, fitness center, theatre and more.
- When adventure calls, head out to the Flaming Gorge Reservoir, take a hike around Mustang Loop, surf the local sand dunes, or jump in the car and travel to Salt Lake City, Jackson Hole, or Laramie. For a map of our area, and links to activities and places, view westernwyoming.edu/outsider.
See where your career can take you when you come run with the Mustangs!
PRIMARY DUTIES AND RESPONSIBILITIES FOR WHICH THIS INDIVIDUAL IS ACCOUNTABLE
1. Serves as the compliance officer in monitoring and administering all Title IV aid programs in compliance with federal regulations. Amends procedures, forms, and requirements as necessary in response to letters, guidance, and other notifications from federal, state, commission, and institutional agencies.
2. Oversees the application, awarding, recording, and reporting of all federal and state financial aid; all institutionally-based scholarships, grants, loans, and all external and foundation awards.
3. Supervises the preparation and verification of award letters for all federal need based, institutionally funded and other awards, maintaining both program and individual student files on all recipients.
4. Prepares all required federal and state reports; ensures that all awards are within federal regulations and that both consumer information and due diligence requirements are being met. Assures appropriate institutional procedures are followed and deadlines are met. Keeps records of all federal aid transmittals.
5. Oversees the processing and following through for all federal loan applications and disbursements and works closely with the Department of Education to assure program eligibility
6. Oversees the processing of all applications relating to veterans’ educational benefits, including the GI Bill, Contributory and Dependent Assistance programs, and Vocational Rehabilitation for veterans. Verifies student eligibility for participation, monitors enrollment and entitlement regulations for each individual veteran and cooperates with the Wyoming State Approval Agency regarding eligible non college degree and degree courses offered by Western Wyoming Community College.
7. Monitors and develops strategies to address and maintain acceptable loan default rates and other accountability challenges.
8. Supervises awarding of athletic grants in aid per NCJAA and College policy and established procedures. Administers Special Ability grants from various Western departments on behalf of student participants.
9. Coordinates the Wyoming Investment in Nursing (WYIN) Loan program with the WCC Commission and the state designated agency in meeting the requirements of the Truth in Lending Act.
10. Updates, maintains, and interprets college Financial Aid policies and procedure manual and board policies. Creates or clarifies procedures as needed to meet the changing needs of students and ensures equitable service for all aid recipients.
11. Oversees the monitoring of student academic progress and continued eligibility or ineligibility for financial aid. Notifies students as required and informs them of their right to appeal to the Financial Aid Review Board.
12. Works with the Department of Vocational Rehabilitation as per federal regulations.
13. Manages and develops the college’s financial aid programs, implements, and enforces necessary procedures, and assures a comprehensive aid delivery system is available to Western students.
14. Maintains the set-up and functionality of the administrative computing system for financial aid and assures that modules are utilized. Maintains an operational manual for all aid procedures. Trains staff in utilizing the administrative system and is able to get data and reports as needed. Manages the online award letter system and electronic communication and tracking.
15. Supervises and organizes the work of the financial aid office staff in accomplishing the goals of the financial aid office. Evaluates staff and takes other personnel actions or makes recommendations as required.
16. Creates and maintains an atmosphere of student service and provides educational programming for students related to financial aid, loan repayment, and financial planning. Oversee the financial aid office’s critical role in student recruitment, retention, and transfer.
17. Ensures that awards are available at the start of each semester for students who meet established deadlines.
18. Performs necessary needs analysis and formulates student expense budgets to accurately represent costs of education for various categories of students.
19. Works with the Dean of Enrollment Management and Vice President for Academic & Student Affairs to prepare annual and biennial budget projections for all institutional aid programs and manages the appropriate funds.
20. Manages the budget for the Financial Aid Office.
21. Oversees federal work study programs including job assignments, work performance evaluations and supervision of the incumbents.
22. Maintains a close working relationship with the Western Wyoming College Foundation and attends meetings when necessary.
23. Recommends and administers Foundation awards; assists the Foundation in establishing criteria and eligibility. Works with the Director of Community Relations to assure adequate communication, follow through, and marketing is done with donors.
24. Works with other Western staff concerning institutional scholarships and grants, to meet the needs of students and the priorities set by the institution.
25. Completes and submits to the Dean of Enrollment Management, the Vice President for Academic & Student Affairs and Board of Trustees an annual report of aid awarded by category and amounts.
26. Coordinates special programs at various high schools with Admissions and Outreach personnel within Western’s service area and takes the initiative in providing financial aid information to local high school students and non-traditional student populations.
27. Maintains good relations and communication with college faculty and staff, including the explanation and marketing of the financial aid programs available and the requirements for award and maintenance.
28. Processes and coordinates consortium agreements with other colleges as both the home/host school for Western students
29. Works closely with other key departments within Mustang Central such as admissions, housing, and registration and records to coordinate student processing and contact.
Minimum Qualifications
MINIMUM QUALIFICATIONS (Knowledge, Abilities, Education and Experience)
1. Bachelor’s Degree from a regionally accredited college or university in a related discipline.
2. Three years of supervisory experience including three years of progressively responsible experience in a financial compliance, regulatory, or auditing role with a high level of accountability
3. Ability to keep accurate financial and program records by standard accounting methods. High level of organizational skills.
4. Ability to maintain confidentiality relating to the students and or programs and to use good judgement in making decisions.
6. Ability to communicate effectively, orally and in written form.
7. Computer literacy. Knowledge of Microsoft Office, Word, Excel, and other software programs.
8. Bondable.
9. Must be able to pass a pre-employment background check.
9. Must be able to pass a pre-employment background check.
Equivalency Statement
For those candidates who do not exactly meet all minimum qualifications, an equivalent combination of education and experience, which has provided comparable knowledge and abilities will be acceptable.
Preferred Qualifications
PREFERRED ADDITIONAL QUALIFICATIONS (Knowledge, Abilities, Education and Experience)
1. Graduation from a college or university with a Master’s Degree in business, finance, education, student personnel, psychology, or other related discipline.
2. Three years of professional experience in financial aid in a college or university setting.
3. Colleague software experience.
Open Date
03/17/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
This position offers a current annual salary of $71,273. Effective July 1, 2025, this position’s salary will increase to $80,200.
Unofficial transcripts are accepted for application purposes. Official transcripts are required as a condition of employment.
Unofficial transcripts are accepted for application purposes. Official transcripts are required as a condition of employment.
Salary : $71,273 - $80,200
