Payroll & HRIS Specialist

Job Description

JOB TITLE: Payroll & HRIS Specialist

DEPARTMENT: Human Resources

FLSA: Exempt

LOCATION: Yonkers, NY

REPORTS TO: Payroll and Benefits Manager

SALARY: $65,0000 to $75,000

SUMMARY:

Have ownership of accurate biweekly Payroll processing. To be successful as a payroll coordinator you should be able to efficiently coordinate payroll tasks and strictly follow company policies and legal regulations. An outstanding payroll coordinator should also possess strong people skills.

DUTIES & RESPONSIBILITIES:

• Maintaining HRIS System:
  1. Accurate and timely entry of new employees into ADP system. Ensuring all necessary documents have been correctly completed.
  2. Processing employee terminations in ADP in an accurate and timely manner.
  3. Updating HRIS information for promotions, transfers in an accurate and timely manner.
  4. Running audits to ensure integrity of data in HRIS system is accurate. Making corrections as needed.
• Payroll Processing:
  1. Calculating Pro-rated pay for ALL new hires, terminations and promotions, including vacation payout for terminations.
  2. Recording and maintaining employee records and payroll transactions. i.e. timesheets, direct deposit forms, and other documents.
  3. Respond to requests for wage information; set up garnishments, child support and tax levy’s in accordance with legal requirements.
  4. Ensuring compliance with company policies, relevant industry regulations, tax, and deduction laws.
• Reporting
  1. Preparing complex data reports for Senior Staff and HR Team, for management and auditing purposes.
  2. Other duties as assigned.

EXPERIENCE, EDUCATION AND SPECIAL REQUIREMENTS:

Bachelor’s degree preferred, Associates Degree Required and 3 years’ experience in payroll processing. Knowledge of ADP Workforce Now preferred. Experience in administration of diverse benefits and not for profit experience preferred.

AGENCY PROFILE & EMPLOYEE EXPECTATIONS:

Westhab is the premier organization of our kind in our region, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):

The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.