Payroll and HRIS Specialist

Job Description

Job Description

JOB TITLE: Payroll & HRIS Specialist

DEPARTMENT: Human Resources

FLSA: Exempt

LOCATION: Yonkers, NY

REPORTS TO: Payroll and Benefits Manager

SALARY: $70,0000 to $80,000

Benefits And Perks

• $1,000 Sign-on and Retention Bonus
• Medical, Dental and Vision after 30-days with up to 85% paid by Employer
• Paid Vacation, Sick and Personal Time
• Tuition Reimbursement Life Insurance
• Pension Plan and Voluntary 403b Plan
• Employee Loan Program
• Hybrid after 90-days
• Free Parking
• Staff Development and Promotional Opportunities
  
  

SUMMARY:

Have ownership of managing and processing payroll, ensuring compliance with all relevant laws and regulations, and addressing any payroll-related issues that arise. You will ensure accurate and timely payroll processing, contributing to employee satisfaction and financial accuracy. Collects data and analyzes it to improve HR strategies and processes, and suggests ways to increase the functional productivity and workflow of the HR department.

DUTIES & RESPONSIBILITIES:

• Maintaining HRIS System:
• Audits of all new hire profiles for accuracy and compliance.
• Reviews and approve new hire benefit enrollments, tax withholding, address changes, dependent changes.
• Reviews all Personnel Change forms: terminations, Transfers, promotions, demotions, rate changes, for accuracy and compliance.
• Conducts audits to ensure integrity of data in HRIS system is accurate. Making corrections as needed.
• System maintenance: Maintain and update payroll systems, ensuring data accuracy and security.
  
  

• Payroll Processing:
• Payroll processing: Conducts audit of ADP Time & Attendance and compare to payroll register for accuracy.
• Calculating Pro-rated pay for ALL new hires, terminations and promotions, including vacation payout for terminations.
• Compliance Management: Ensure all payroll activities comply with federal, state, and local laws and regulations.
• Reporting: Prepare and submit payroll reports to management and relevant authorities as required.
  

Job Description Cont’d

• Issue resolution: Address and resolve any payroll-related issues, including discrepancies, employee inquiries, and tax-related concerns.

• Reporting
• Programs custom functions and documentation such as automated queries, filters, macros, and reports.
• Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives and HR staff.
• Other duties as assigned.
  

EXPERIENCE, EDUCATION AND SPECIAL REQUIREMENTS:

Bachelor’s degree preferred, Associates Degree Required and 3 years’ experience in payroll processing. Knowledge of ADP Workforce Now preferred. Experience in administration of diverse benefits and not for profit experience preferred.

AGENCY PROFILE & EMPLOYEE EXPECTATIONS:

Westhab is the premier organization of our kind in our region, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):

The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.