What are the responsibilities and job description for the Human Resources Assistant position at Westminster Communities of Florida?
Located in the heart of World Golf Village, Westminster St. Augustine, a Life Care Retirement Community, is currently accepting applications for the position of Human Resources Assistant on a part-time basis starting May 1, 2025. This trusted individual assists in administering company policies and procedures relating to all phases of human resources activity personally or through others. The HR assistant carries out responsibilities in some or all of the following functional areas: HRIS, employee relations, training and development, benefits, and employment.
EOE, DFWP - "We honor those who have served."
To learn more aTitle: HRAsst.
Home Dept.:
1080XX
W/C: 8810bout our culture and what it is like to work at Westminster Communities of Florida, follow us on our social channels (Facebook and Instagram) at @WestminsterCareers.
We Offer:
- Flexible part-time scheduling
- Employee Assistance Program (EAP)– free counseling for team members and their families
- Paid Time Off (PTO hrs can be sold in 20 hr increments as long as 80 hrs remain afterwards)
- 403(b) Retirement Plan
- Resident Scholarship Program to assist in furthering education (after 3 months)
- Free Flu Shots and Hepatitis B Vaccinations
- Discounted meals
- Resident Christmas Fund for Team Members
- Tickets at Work – discount pricing on travel and entertainment options
- Training & Career growth
ESSENTIAL JOB FUNCTIONS:
The Human Resources Assistant must comply with all applicable rules, policies, standards and guidelines related to employment with Westminster and its communities including:
1. The HR Assistant has partial responsibility in the following area:
a. recruiting and staffing logistics;
b. employee orientation, development, and training logistics and recordkeeping;
c. assisting with employee relations;
d. community employee communications;
e. benefits administration and recordkeeping;
f. employee safety, welfare, wellness, and health reporting (OSHA reports).
2. Keeps employee records up-to-date by processing employee status changes in a timely manner. Maintains personnel files in compliance with applicable legal requirements.
3. Maintains the HRIS database and generates scheduled or requested reports to assist management. Prepares and maintains reports that are necessary to carry out the
functions of the Human Resources department. Prepares HR reports for management, as necessary or requested.
4. Conducts benefit orientations and other benefit training, as needed. Processes enrollments, changes, and terminations of participants in all benefit plans and programs. Assists employees with any benefit claim issues or concerns.
5. Reconciles monthly billing statements against payroll deductions.
6. Prepares paperwork required for new hires and establishes personnel file. Conducts new-employee orientation.
7. Files all compliance reports with the state and federal government including EEO-1 report. Assists with the implementation and tracking of company safety and health programs.
8. Assisting with the day-to-day efficient operation of the HR office.
9. The Human Resources Assistant helps with the implementation of services, policies, and programs through HR staff.
10. Participates in administrative staff meetings and attends other meetings and seminars as necessary and to represent the department.
11. Assumes other duties as assigned by the HR Director
The above job description is not to be construed as a complete listing of the assignments and responsibilities assigned to any employee; nor are such assignments restricted to those precisely listed in the description. This job description may change from time to time as the needs of the organization change.
ESSENTIAL QUALIFICATIONS:
Education: High School Graduate and 2-4 years college desirable. Equivalent educational and work experience for business and secretarial skills.
Experience and Basic Knowledge: At least two years of experience in Human Resource Administration. Excellent command of the English language with letter writing skills.
Good computer operating skills.
Physical and Environmental Requirements: The Physical activities of this position involve: Balancing, Kneeling, Reaching, Crouching, Pulling, Standing, Manual Dexterity, Pushing, Stooping, Grasping, Lifting up to 40 pounds.
Sensory and communicative activities with or without prosthetics of this position are: Feeling, Smelling, Hearing, Speaking, Seeing
An individual in this position will be exposed to: Inside/outside environmental conditions, Bloodborne pathogens, Respiratory infections
Must be able to cope with mental and emotional stress of this position.
