What are the responsibilities and job description for the Regional Property Manager position at WESTMINSTER COMPANY?
Job Details
Description
**This position will ideally be based out of the Greensboro, NC corporate office but will include travel in NC and SC. Candidates should be based at a reasonable commute to the Greensboro office.**
SUMMARY
Provides day-to-day guidance to site staffs at various apartment complexes.
ESSENTIAL FUNCTIONS
I. Personnel Management Activities 40% of Time
A. Recruits or replaces staff in accordance with specifications. This includes preparing advertisements, arranging for their publication, appointment scheduling and reference checking. Conducts selection interviews and makes selection decisions in accordance with state and Federal laws.
B. Arranges for proper orientation of new employees by providing them with information about benefit programs, work rules, policies and procedures. Documents employee files appropriately. In addition to Occupancy Specialist, conducts training on all operations. Reviews property management handbook with new employees.
C. Provides formal counseling, training and appraising for all employees on a regular basis. Provides employees with feedback connected with their work performance. Provides and documents corrective action including termination when employee performance warrants such action. Develops employees to maximize on their potential.
II. Operations Activities 25% of Time
A. Assures that all related state and Federal laws are followed at each of the supervised properties. Provides in-service training for site staff assuring they are aware of and following these rules.
B. Reviews and analyzes monthly operating reports and provides variance explanations on a timely basis. Reviews all financial reports, variance explanations and other management matters with owners and supervisors. Recommends alternative sources of funds when appropriate.
C. Prepares operating budgets and recommends revisions as needed.
D. Encourages and holds subordinates accountable to operate the properties with a high priority on customer service and safety.
E. Identifies the need for and implements plans for all major capital improvement projects.
F. Assists and encourages the organization of resident councils at all properties.
G. Ensures proper communication with residents through the periodic publication of newsletters and articles.
H. Reviews all purchase orders and invoices, approving the purchase and assures accuracy and timeliness.
III. Policy & Procedure Activities 20% of Time
A. Assures that the established policies and procedures are implemented at each property.
B. In concert with the property, recommends revision to policies and their corresponding procedures as needed.
C. Recommends new policies and procedures for each property and property manager as may be needed.
IV. Capital Improvement Activities 15% of Time
A. Establishes a five year plan of capital improvements for each property.
B. Assures that funding is available for implementing the capital improvement plan on an annual basis.
C. Obtains written bids for contracted work, when required, and selects the lowest qualified bidder in accordance with the budget.
D. Reviews and inspects completed work authorizing final payment.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor; subject to reasonable accommodations.
WORK ENVIRONMENT
• Above average accessibility of all worksites required for the position.
• Above average exposure to weather and temperature extremes.
• Above average exposure to chemicals and fumes.
• Above average exposure to heights.
• Extreme exposure to work safety hazards.
• Above average amount of overtime/extended work hours required.
PHYSICAL EFFORT
• Extreme physical mobility: movement from place to place on the job, considering distance and speed.
• Normal physical agility: ability to maneuver body while in place.
• Normal physical strength to handle routine office materials and tools.
• Normal physical strength to handle 30 lb. objects, considering frequency.
• Normal dexterity of hands and fingers.
• Normal physical balance: ability to maintain balance and physical control.
• Normal coordination, including eye/hand, hand/foot, etc.
• Normal endurance.
KNOWLEDGE REQUIREMENTS
• Two years of management experience in Section 8 housing
• Computer experience using spread sheet and word processing programs.
Desirable, But Not Required:
• Earned state real estate license.
• Earned certified property manager designation.
• Two-year business degree or two years business experience.
• Completed certified occupancy specialist designation.
MENTAL EFFORT
• Above average concentration/intensity: prolonged mental effort with limited opportunity for breaks.
• Extreme memory, considering the amount and type of information.
• Extreme complexity of decision making.
• Above average time pressure of decision making.
• Above average analytical thinking.
• Above average conceptual thinking.
COMMUNICATION
• Above average verbal communication.
• Above average written communication.
