Administrative Assistant

Weston & Sampson is currently seeking an Administrative Assistant to support our Information Technology (IT) department in our Portsmouth, NH office. As the IT Administrative Assistant, you will play a crucial role in ensuring smooth operations by handling administrative tasks, coordinating schedules, and assisting IT leaders. If you thrive in a dynamic environment and have a passion for technology, this role is perfect for you.

What you’ll do:

• Provide comprehensive administrative assistance to the IT team, including managing calendars, scheduling meetings, and handling correspondence.
• Maintain and organize IT-related documents, records, and files.
• Assist in coordinating travel arrangements for IT staff, including booking flights, accommodations, and transportation.
• Monitor and track IT department expenses, prepare expense reports, and assist with budget management.
• Liaise with IT vendors, track orders, and manage vendor contracts.
• Assist in planning and organizing IT-related events, workshops, and training sessions.
• Maintain an inventory of IT equipment, software, supplies, and assets.
• Facilitate communication within the IT department and across other teams.
• Support IT projects by coordinating tasks, tracking progress, and ensuring deadlines are met.
• Provide basic technical support to staff, such as troubleshooting software issues or setting up equipment.
• Handle sensitive information with discretion and maintain confidentiality.

What you will bring:

• High school diploma or equivalent; additional certifications or coursework in office administration or IT-related fields are a plus.
• Proven experience as an administrative assistant, preferably in an IT environment.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both written and verbal.
• Attention to detail and accuracy.
• Ability to multitask and prioritize effectively.
• Familiarity with IT terminology and concepts.
• Collaborative attitude and willingness to work closely with IT professionals.
• Ability to adapt to changing priorities and handle multiple tasks efficiently.
• Resourceful and proactive in resolving challenges.
• Maintain a professional demeanor and positive attitude.
• Valid driver’s license required.

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Overview

Weston & Sampson is an 100% employee-owned, full-service environmental and infrastructure consulting firm made up of more than 800 professionals, who work together to develop innovative, cost-effective solutions for our clients. Since our founding in 1899, Weston & Sampson’s mission has been to protect, improve, and sustain the natural and built environment to enhance the quality of life. As we grow, we are seeking dedicated technical and professional individuals who want to collaborate on meaningful projects with a team that respects and values their ideas. Weston & Sampson offers a flexible work environment, competitive compensation, industry-leading benefits, and exciting career growth opportunities—all in a supportive and dynamic corporate culture that embraces diverse perspectives and recognizes people for their contributions.

Weston & Sampson is an Equal Opportunity Employer. We embrace the rich perspectives and experiences that arise from people of different races, ethnicities, cultures, sexual orientation, gender identities, ages, socio-economic statuses, abilities, and religions, as well as other untapped groups, within our Weston & Sampson family and the communities we serve. Weston & Sampson is committed to the principles of Inclusion, Diversity, Equity, and Access (IDEA). Our goal is to foster a sense of belonging and equitable representation across our organization and to empower our employees to incorporate IDEA values into the work they perform.

Your world is always changing, and so are we. Join us as we grow: https://www.westonandsampson.com/join-our-team/

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A Note to Third-Party Recruiters:

Weston & Sampson coordinates all recruiting and hiring at our company. We do not accept unsolicited resumes from third-party recruiters, staffing agencies, or related firms. Resumes are only accepted if a signed agreement is in place.  All unsolicited resumes will be considered the property of Weston & Sampson. Weston & Sampson is not responsible for any fees related to unsolicited resumes.