Events Coordinator

Description

Events Coordinator

Job Description

Reports to: Executive Pastor

Date Revised: September 2023

The Events Coordinator’s primary responsibility is to provide the support, coordination and planning needed to ensure an effective and orderly experience in all programming and activities for assigned ministry scope. This full-time position provides high-level support with emphasis on programming, processes, and systems.

The Events Coordinator will work closely with the Lead Team, pastors & directors, and other support staff to execute and advance the vision of Westover Hills Church.This position will serve a member of the ministry support team and other teams as assigned, reporting directly to the Executive Pastor.

What You Will Do:

• Supports all ministry teams to advance ministry events, organize the team and tasks, build effective systems, align programming to ministry goals and objectives, and develop appropriate timelines to keep team on track.
• Create long- and short-term plans, including setting targets for milestones and adhering to deadlines.
• Monitor master calendar to protect synergy and alignment. Build projects and/or workflows based on calendar initiatives.
• Manage church master calendar of approved ministry events, including data entry, edits, and ministry collaboration.
• Plans, coordinates, and executes external events (weddings, funerals, staff events, concerts, etc.), including preparation, execution, and evaluation.
• Plans, coordinates, and executes churchwide ministry events (Sunrise service, holiday initiatives, etc.), including preparation, execution, and evaluation.
• Partners with ministry departments for planning, coordinating and logistics of large ministry events.
• Supports all assigned events, including administrative tasks, signage, hospitality needs, etc., for churchwide events, large ministry events, and additional meetings/events as assigned.
• Manages budget, including reporting and purchasing as necessary.
• Inventory control of ministry resources and materials.
• Support special projects as assigned.

Qualifications

Skills Needed to Succeed:

• Consistent, excellent, reliable, and productive service to clients, ministry volunteers and leaders, and congregants appropriately extending the vision/mission and heart of Westover Hills Church.
• Must be able to make effective decisions when presented with multiple options for how to progress with events.
• Careful & dignified handling of confidential information associated with the Staff team & Congregation.

• Must be able to make effective decisions when presented with multiple options for how to progress with events.
• Must be able to communicate effectively with team members, Lead Team, and supporting staff to keep events aligned with goals and overall strategies.
• Perform quality control on events throughout development to maintain the standards expected.

General Requirements:

• Agreement with the doctrines and statement of faith of the Assemblies of God. See https://ag.org/Beliefs/Statement-of-Fundamental-Truths for detailed information.
• Serving on a church staff places a person in a ministry context. This necessitates personal integrity, moral godliness, spiritual attitude, a serving heart, and spiritual excellence. (Eph.4:25-32; 5:1-7, 15-18; Phil. 4:8-9; 2:14; Gal. 5:19-21)
• Extend the heart and spirit of the church, and ultimately the Lead Pastor.
• Respond with respect, loyalty, confidentiality, compassion, and care.
• As a representative of the church both during specified work hours and personal time, model and guard Westover Hills culture in word and deed, fully supporting the values and ministry initiatives above personal preferences.
• Foster high standards of excellence, efficiency, and professionalism.
• Anticipate challenges and navigate volunteers and/or staff through transitions and change.
• Be a leader of leaders with the proven ability to equip leaders.
• Demonstrate experience leading teams toward measurable goals.
• Be humble, teachable and both welcome and invite feedback.
• Be a team player and work well with others.
• Demonstrate the ability to be creative and do what is needed to accomplish the mission.
• Prefer a fast and flexible work environment.
• Demonstrate a history of financial generosity in the local church.