Construction and Facilities Coordinator

Westport Properties, Inc. is looking for a talented Construction and Facilities Coordinator to join our team. The focus of this position is to coordinate multiple aspects of our construction projects for our residential and commercial properties. If you're a highly organized individual who enjoys building and maintaining relationships, and has experience in commercial or residential construction management with a specialty in facilities management, then read on and apply.

Job Title: Constructions and Facilities Coordinator

Reports To: Construction Project Manager

Direct Reports: 2-3 Maintenance Technicians

Department: Construction & Facilities

Location: Remote - must reside in AZ, NV, OR, or Northern CA (ONLY considering applicants in these areas)

FLSA Status: Non-Exempt/Hourly

Position Status: Regular Full-Time

Work Schedule: Monday - Friday 8:00AM - 5:00PM PST

Base Salary Range: $75,000 - $80,000

Travel: Up to 10% / month

Job Summary

This role represents Westport Properties to new and existing team members, current and future partners, investors, and vendors. It requires a high degree of professionalism, diplomacy, and tact in all situations and under all circumstances. The ideal Constructions and Facilities Coordinator candidate has a background in coordinating contracts and services. Has a vast knowledge of day-to-day maintenance projects for commercial and residential properties. This position requires project management and can move from task to task easily, keeping track of many moving parts at once. The Construction and Facilities Coordinator will be responsible for maintaining effective communication, and relationships with multiple departments, field management, and WPI team members at all levels. Will also be an example and mentor to Property Service Coordinators Support.

Essential Duties & Responsibilities

• Ensures the successful execution of annual construction improvement projects (capital expenditures) from concept to completion documenting repair actions daily
• Day-to-day supervision of cost to manage budgets, expense management/control and site improvement strategies through the direct supervision of Construction Project Manager for all new and existing properties on a market-by-market and site-by-site basis.
• Support the operations department
• Develop and maintain a pipeline of vendors and general contractors in different states/regions. Obtain and review necessary documentation needed to be categorized a WPI Preferred Vendor
• Coordinate and schedule vendor bids and work (W9 and Liability Insurance)
• Work with city departments to coordinate inspections and approvals
• Coordinate and schedule facility maintenance items
• leading and supervising Maintenance Techs staff.
• Research vendors and solutions to routine maintenance challenges
• Support fellow coordinators when in need
• Support and handle escalated requests
• Review, audit requests and escalate issues deemed “escalated requests”
• Review and audit facility vendors, and task schedules
• Review and audit 3rd party vendor management procedures
• Assist in other facilities duties as assigned
• Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines
• Must be an initiative-taker able to work in a high pace environment

Education / Experience

• Bachelor or associate degree or equivalent experience required
• At least 5 years of commercial or residential construction management experience with emphasis in facilities management.
• Strong project accounting skills, including budget development, ongoing project cost monitoring and contract management.
• Excellent negotiation and communication skills
• Strong computer skills (MS Suite office of programs including Word, Excel, Access, and Project)

Skills

• Valid driver’s license
• Proven ability to consistently meet and exceed performance standards
• Strong analytical and problem-solving abilities
• Able to prioritize multiple projects and deal with numerous interruptions
• Work well under pressure, meeting deadlines consistently
• Able to work independently with minimal supervision
• Must be able to perform some of the physical requirements of the job
• Ability to travel to different states to oversee projects and meet/look for vendors.
• Ability and willingness to work remotely and in new environments
• Strong written and verbal communication skills
• Strong computer skills and proficiency in Microsoft Office Suite: Word, Outlook, and Excel
• Highly organized and able to track progress on multiple concurrent projects
• Ability to understand and follow Company policies, and stay current with relevant industry standards

Benefits for Full-Time Employees

• Paid Time Off
• Paid Holidays
• 401(k) Eligibility
• Health Benefits: Medical, Dental, Vision
• Life Insurance Benefits
• Supplemental (Flexible Spending Accounts, Disability, Cancer/Critical Care, Hospitalization, Accident)
• Recognition of Hard Work and Exemplary Performance
• Clean, Air Conditioned, Friendly Working Environment
• Discretionary Bonus Based on Several Factors

About Westport Properties

Founded in 1985, Westport Properties (“WPI”) is an owner-operator of self storage, multifamily and industrial properties across the United States. The Company is a fully integrated operator that develops, acquires and manages its portfolio as well as providing third-party management services. As of March 2024, WPI has approximately 15.2 million square feet of self storage space under management and its total assets under management is approaching $3.2 billion with its US Storage Centers brand as well as over 650 multifamily units while employing over 600 people nationwide. WPI is a founding partner of the 501(c)3 Kure-It, a non-profit organization that raises money for underfunded cancer research, and Charity Storage, a 501(c)3 that uses vacant storage units to raise money for local charities. To date, Kure-It has raised over $15M and Charity Storage has raised over $1.2M.

At-Will Employment & Equal Opportunity Employer

Westport Properties, Inc. is a parent company of US Storage Centers (USSC) which provides at-will, equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, marital status, disability or genetics. Furthermore, Westport Properties, Inc. expressly prohibits any form of workplace harassment and discrimination based on age, disability, color, genetics, marital status, national origin, race, religion, sex, sexual orientation, or veteran status in compliance with federal, state and applicable local laws governing employment and labor law in every location in which the company conducts business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Disclaimer

All Employees must pass a post-offer, pre-hire background screening which includes a multi-state criminal check and DMV Records in accordance with federal protected FCRA/FACTA Requirements for Investigative Consumer Reports, CA ICRA and other state mandated requirements for employment purposes. Furthermore, this job description is subject to change at any time. Nothing in this job description is meant to guarantee employment status and/or position. This job description neither restricts nor prevents management’s right to assign and/or reassign duties and responsibilities to this job at any time of the essential functions. It does not proscribe or restrict the tasks that may be subsequently assigned.

Essential Job Function for Reasonable Work Accommodation

According to the Americans with Disabilities Act (ADA), Equal Employment Opportunity Commission (EEOC) and the California Fair Employment and Housing Act (FEHA), employees must be able to perform the essential job functions with or without a reasonable accommodation. The Company will provide reasonable work accommodations to allow the employee to perform their essential job functions and duties as detailed above. If you feel you need reasonable work accommodations, please contact the Human Resources department at (949) 748-5900.