What are the responsibilities and job description for the Front Office Administrator position at WESTROCK COFFEE?
The Front Office Administrator job function is to be the face of Westrock Coffee Conway. Ensuring a welcoming environment for all visitor and employees. The Receptionist reports to the Facilities Manager.
Principal Job Duties:
- Warmly acknowledge and greet visitors, guests, employees, and vendors, etc.
- Maintain current file/listing of visitors on site by name , company, and contact information
- Receive visitors, guests, employees, and vendors to the facility and locate the required personnel through Teams
- Give directions/information to visitors, guests, residents, vendors, etc.
- Supply safety equipment as needed
- Collect signatures on the NDA forms for all visitors
- Sort, distribute, and route incoming / outgoing mail to appropriate departments and/or personnel
- Provide administrative support to management team; perform administrative tasks as assigned by supervisor
- Issue badges for visitors, vendors and employees
- Arrange food orders as requested for pickup or delivery.
- Maintain the Visitor Calendar / Event Calendar
- Enforce the " No solicitation" Policy
- Serve as the front office first point of contact for matters regarding safety, security, and emergency situations.
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