What are the responsibilities and job description for the Administrative Assistant - Jupiter, FL position at Wharton-Smith?
Wharton-Smith, Inc., a highly regarded General Contractor based in Central Florida, is seeking a qualified candidate for a Project Assistant (administrative) position in our Jupiter office.
Job Description
Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
Utilize other departmental software to research and review reports.
Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
Maintain project documents within the project management software and project files.
Gather and assemble supporting documents for project manuals.
Ability to access and perform routine functions on the Internet.
Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
Knowledge of Contract Manager Software is a plus.
Other administrative and general office duties as needed.
Proven Work Experience Demonstrating the Following Requirements
Excellent organizational and problem solving skills.
Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
Ability to work independently and in a fast-paced team environment with limited supervision.
Detail-oriented and self-motivated.
Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
Must have the ability to comply with applicable department policies, procedures, rules and regulations.
Proficient in Microsoft Word, Excel, and Outlook.
Proficient in copying/moving files and creating directories in a Windows environment.
Attention to detail and math skills are also essential.
Possess a valid driver’s license
Reliable and professional demeanor.
