What are the responsibilities and job description for the Executive Administrative Assistant position at Whataburger Restaurants?
Welcome to Whataburger Careers!
Total Rewards:
- Competitive Weekly Pay
- Bonus Program with 250% Upside Potential
- Performance for Pay Program – Eligibility to Receive a Pay Increase Once a Year, Based on Performance
- Opportunities for Career Development and Growth
- Healthcare and Life Insurance Benefits
- Paid Time Off - 5 Weeks on Day 1
- Flex Weeks - Remote Work Arrangement
- Paid Corporate Holidays
- 401(k) Savings Plan with a Competitive Company Match
- Paid Parental Leave – Subject to Eligibility Requirements
- Short-Term Disability
- Long-Term Disability
- Scholarship Program - You and Your Dependents are Eligible!
- Whataburger Family Foundation (Hardship Grant Assistance)
- Discounted Meals For You and a Guest
- Wireless Service Discounts
- Computer & Software Discounts
- Fitness / Gym Discounts
- Awards and Recognition For All You Do
- Retirement Celebration Program
Responsibilities:
- Responds on behalf of the CEO to incoming emails and other written correspondence, when appropriate and decides when to forward to the CEO incoming correspondence to others to answer.
- Provides strategic recommendations, monitors progress, conducts research, and ensures the execution of action items arising from meetings necessitating CEO decisions on behalf of the CEO.
Organizes and prioritizes large volumes of information and calls for the CEO and decides which calls can be handled by self or others to relieve the CEO.
Coordinates and manages comprehensive travel and logistical arrangements for the CEO, encompassing internal and external engagements such as board meetings, conferences, and nationwide restaurant visits. Develops detailed itineraries for restaurant visits and ensures seamless coordination.
Recommends the content for, creates, and develops visual presentations for the CEO and others in the department as needed, including charts, tables, and graphs.
Provides support for weekly/monthly meetings as needed, including taking meeting notes, conducting research on action items, and making recommendations to the CEO and other Officers of the Company on issues where decisions are needed.
Coordinates on-site and off-site meetings and other events as requested by CEO. Ensures events, both on and offsite, are planned and executed on time and on budget. When third-party vendor support or event space is needed for a meeting or event, negotiates contracts with the vendor(s), including recommending to the CEO points of contracts that need to be negotiated and revised.
Recommends budget for office supply and other administrative expenses.
Ensures department budget compliance by reviewing monthly variance reports for all Business Units and advising Finance on resolving discrepancies.
Monitors department team sites to ensure information and documents are organized and updated on a routine basis including office organizational charts and leads a process to ensure charts for the executive team are systematically updated.
Assumes additional responsibilities assigned.
Education:
- High School Diploma or equivalent work experience
- Bachelor’s Degree preferred
Experience:
- 12 or more months experience preferably in restaurant industry
Knowledge, Skills & Abilities:
- Proficiency in MS Office Word, Excel, Outlook, PowerPoint, One Note, and Microsoft Teams
- Proficiency in Concur
- Proficiency in Workday preferred
Working Conditions/Travel Requirements:
- Expected to work the necessary time to satisfactorily fulfill job responsibilities
- Must be able to report to work timely and as required by operational/business needs
- Must be able to work a full-time schedule and work outside of normal business hours when necessary
- Some travel, both locally and long distances, (including air travel), to worksites, meeting sites, and other locations may be necessary
