What are the responsibilities and job description for the Creative Agency Coordinator position at Where Eagles Dare Co.?
We’re looking for a super talented Creative Agency Coordinator who has exceptional organization and communication abilities. Creative, strategic thinkers that can wear a lot of hats. You’re amazing at prioritizing and delivering against shifting deadlines with a fine attention to detail. You coordinate between clients, vendors and our teams of in-house and independent creatives. We’re looking for versatile professionals who can manage multiple calendars and projects in everything from branding and advertising to content creation coordination. You have a strong work ethic and excel in a fast-paced team environment. You’re culturally aware, influenced by art, music, film, photography, digital trends and fashion, and are able to contribute and communicate a POV. Relevant experience in an agency, retail environment or equivalent preferred but not required. This Job can be virtual and remote, but Pittsburgh based is a plus. Contract or Salary available for the right candidate.
Job Responsibilities
PROJECT MANAGEMENT
- Putting together project timelines and calendars, tracking against those calendars and keeping WED, all partners and clients in the loop on important dates and deadlines
- Take notes during all meetings and provide summaries and next steps
- Overall calendar management for WED
- Manage daily hit list and lead task management during morning TB
- Organize and manage Google Drive
- Setup client calls via Zoom
- Concept Kick Off/Discover- organizing docs and information from clients and conversations into an organized doc for creative kick offs
- Special Projects as assigned
ACCOUNT MANAGEMENT
- Support client communication and respond to client emails promptly
- Assist with project proposals/estimates and SOWs
- Keep clients up-to-date and in the loop on all projects
- Meetings, invoice tracking and all aspects of client communication
PRODUCTION POST PRODUCTION
- Manage production, shoot and post production calendars
- Communicate expectations, timelines and budgets to appropriate partners
- Manage final video and photo delivery ensuring all assets are delivered with correct naming and with the correct sizes specs
- Serve as internal support for Producer, Retoucher and Post Production team
FINANCE, INVOICING BOOKKEEPING
- Manage invoice tracker
- Create, submit and follow-up on client invoices
- Coordinate with Bookkeeper to wrap up monthly financial reports
CREATIVE CONCEPT WRITING DECK PREP
- Contribute to concept pov of idea decks
- Help to write and shape content where applicable
- Proof read and insert next steps timelines