What are the responsibilities and job description for the Events & Administrative Coordinator position at White Logo Color Background?
Hilltop's mission is to create connection to build a community where everyone belongs. We value Relationship, Integrity, Courage, Inclusivity, Growth, and Fun.
Who We Are: At Hilltop Community Resources, we are more than a multi-faceted non-profit organization that serves our community. We’re a large and vibrant collection of creative and driven individuals that each play a unique and important part in what we do every day. Headquartered in beautiful Western Colorado, Hilltop is invested in the betterment of where we live, work and play. For 75 years, Hilltop has provided resources and support for a wide range of people of all ages, stages and walks of life. Our approach is rooted in our values that we weave into everything we do. We care about people and prioritize a healthy and happy workplace culture.
The Part You’ll Play: Working at Hilltop is a fantastic opportunity with lots of chances for growth, connection and team building. Hilltop values the employee experience and promotes a culture of purpose and belonging for every employee. We believe work can be fulfilling and fun. This role is no exception. An overview of this position entails…This position is responsible for providing the planning, coordination and implementation of internal, external and fundraising events for the Marketing and Development Department. The position is also responsible for providing administrative support to the Marketing and Development Team. This position must use good judgment in prioritizing tasks, utilize effective time management, and maintain a high level of collaboration and communication at all times.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provide ongoing event management including planning and development, communication with programs sponsors/partners/vendors, organizing event details and supplies, performing day of event execution duties, and running post-event reports and collecting survey data.
2. Prepare and manage event budgets and accurately code and submit invoices, receipts, credit card expenses.
3. Coordinate the development of all materials related to events and fundraising activities, including digital, print and branded materials.
4. Recruit and coordinate with committee members and volunteers to assist in the planning and implementation of events.
5. Collaborate with Marketing and Development team to effectively promote events through a variety of channels.
6. Write and proof-read communications for events, asset development and department projects.
7. Provide administrative support to the Marketing and Development Team including, but not limited to, compiling data and reports as requested, coding invoices and credit card expenses, and processing sponsorship requests.
8. Participate in department brainstorming and future planning.
9. Input data, process donations (including cash), run reports, and manage dashboards in Hilltop’s donor relations software to support development activities.
10. Oversee the department’s calendar of activities, monitor inboxes and reply to messages in a professional and timely manner.
11. Provide project management for larger departmental projects through project management tools.
12. Represent and execute initiatives for downtown Grand Junction community relations.
More Specifically, In This Role We Request: This position requires some specific skills that we hope you can bring.
EDUCATION & EXPERIENCE
Two years of college or two years of related work experience is required. Bachelors in Business Administration, Marketing, Mass Communications, Public Relations, Social/Digital Media, or Nonprofit Administration is preferred.
CERTIFICATES, LICENSES & REGISTRATIONS
• Valid Colorado Driver’s License
Now Tell Us About You: Here’s your chance to shine! Hilltop recognizes the unique experiences, and skill sets every individual brings to the table. We know the journey is different for everyone. Please apply to share your background, education, previous experience or special qualities you can bring to this role. This position will stop accepting applications on 03/07/2025.
Before you join the Hilltopper Community: Connections come with care! Before you join our team, you will be required to go through some background checks and health clearances to ensure the safety and wellbeing of everyone in our community.
CLEARANCES & HEALTH REQUIREMENTS
The following background checks are conducted by Hilltop Community Resources:
• Hilltop Criminal Background Check
• Sex Offender Registry
• Driving Record
• Department of Health and Human Services Office of Inspector General (OIG) Exclusion List
• Influenza Vaccination (recommended)
• Any other required vaccination
Perks and Benefits to Sweeten the Pot:
- Competitive Pay and Benefits
- The starting wage range for this role is $22.50 to $23.62 per hour.
- Check out our full benefits package here: https://www.htop.org/wp-content/uploads/sites/87/2023/07/FINAL-Benefit-Guide-2023-2024-2.pdf
- Part-time and full-time schedules that can fit your needs.
- The schedule for this specific position is full-time schedule of Monday - Friday 9:00am - 5:00pm.
- Professional and personal development opportunities for all employees
- A supportive and inclusive work environment
- Meaningful work that makes a positive impact in the community and lives of others
Salary : $23 - $24
