What are the responsibilities and job description for the EA/PA To CEO position at WhiteCap Search?
Our client, a 60 person Insurance Firm is seeking an Executive/ Personal Assistant to support the CEO. This is 5 days onsite in Nassau County.
Job Function
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Job Function
- Prepare and organize meeting materials, agendas, and presentations.
- Handle incoming calls, emails, and correspondence for the CEO, prioritizing and responding as needed.
- Act as a liaison between the CEO, senior leadership, and other stakeholders.
- Assist with the preparation of reports, data analysis, and presentations when needed.
- Help with filing, scanning, and organizing client and business records, ensuring confidentiality and regulatory compliance.
- Assist with organizing internal meetings, employee events, and client-related activities, including catering arrangements and materials preparation.
- Coordinate personal travel for the CEO and family, including flights, accommodations, and itineraries for domestic and international trips.
- Organize personal events, including family gatherings, vacations, and celebrations.
- Manage personal appointments, such as medical, personal, and family commitments.
- High school diploma or equivalent required. A college degree or some post-secondary education in business administration or a related field is a plus.
- Minimum of 10 years of experience as an executive assistant or administrative role in an office setting (insurance, financial services, or corporate environment is a plus).
- At least 2-3 years of supporting C-level executives
- Tech-savvy, proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook), and various scheduling and communication tools.
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Salary : $150,000 - $160,000
