Senior Accounts Payable Specialist

Summary

Ensure the timely and accurate execution of the Accounts Payable function including processing invoices and generating payments, in accordance with Institute policies and procedures. Work closely with and back up the Accounts Payable Specialist. Provide excellent service to and communications with internal and external contacts. Work independently and research and solve problems effectively.

Responsibilities

• Process invoices and payment requests using Workday. Prepare weekly settlement runs including electronic transfers and physical checks.
• Monitor dedicated Accounts Payable email inbox, responding to internal and external requests and issues, and screening for invoices to be processed.
• Review supplier invoice requests for accuracy and completeness prior to processing for payment.
• Maintain vendor information in the financial system.
• Monitor goods received not invoiced and outstanding checks. Contact vendors as necessary for resolution.
• Perform user testing for accounts payable system updates.
• Troubleshoot and collaborate on accounts payable issues with others including the Accounts Payable Specialist, Procurement Department, Workday System Analysts, and management.
• Assist in the Institute’s annual financial statement audit in assigned areas.
• Ensure accurate and timely 1099 year-end reporting in coordination with the Payroll Manager.
• Participate in process improvement initiatives to enhance the efficiency and effectiveness of the accounts payable function at the direction of the Controller.
• Perform as a backup for accounts receivable functions as needed.
• Perform other duties as assigned.

Qualifications

• College degree or equivalent experience required.
• Minimum of 5 - 7 years of relevant experience required.
• Excellent analytic and problem-solving skills required.
• Advanced knowledge of Microsoft applications and ability to acclimate to new financial software required. Experience with Workday ERP software a plus.
• Ability to anticipate and embrace change and is flexible in changing conditions.
• High degree of accuracy, attention to detail, and confidentiality.
• Excellent verbal and written communication skills required.
• Strong interpersonal and customer service skills required