What are the responsibilities and job description for the Office Administrator position at Whitley Penn?
How We Work:
Whitley Penn has become one of the most distinguished and fastest growing public accounting firms by providing exceptional service that reaches far beyond traditional accounting. We believe in working in collaborative teams with an emphasis on an open-door policy and encouraging entrepreneurial thinking. We learn, innovate, and succeed by sharing knowledge, embracing diversity, and working together. We are all part of the same family and each person matters. We are more than just a job.
How Will You Make an Impact?
- Reception: Serve as primary receptionist, excluding lunch breaks
- Answer incoming calls
- Client greeting/welcome for in office meetings
- Administration: Provide comprehensive administrative assistance to tax & audit professionals.
- Mail Management: Conduct regular post office runs twice weekly (or more frequently as needed), handle certified and priority mail, and prepare packages for FedEx and UPS.
- Courier Services: Order and manage courier services as required.
- Document Management: Scanning & Filing for Tax & Audit teams
- Other office support services as needed
How Will You Get Here?
- College degree or equivalent related work experience in an executive support role, preferably in accounting or other professional services environment.
- Great communication and interpersonal skills.
- Must be prompt, dependable, and reliable.
- Must possess excellent typing and grammatical skills.
- Capable of maintaining strict confidentiality.
- Ability to prioritize and multi-task while having strong organizational skills and attention to detail.
- A demonstrated aptitude for dealing with a variety of situations and people in a professional, yet personal manner required.
- High degree of proficiency with business and communications software including Adobe Acrobat, MS Word, Excel, and PowerPoint is a plus.
Why Should You Apply?
- Firm Paid Medical Insurance (Free Employee Only Coverage on 2 of 3 plans)
- Voluntary Dental and Vision Insurance
- 17 Annual Firm holidays
- Generous PTO for Non-Exempt Team Members
- Paid Maternity and Parental Leave
- 401(k) with Profit Sharing
- Discretionary Bonus Program
- Health & Wellness Program
- Pet Insurance
Whitley Penn is proud to be an equal opportunity workplace. We recruit, employ, train, compensate, and promote without regard to on age, race, creed, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other basis protected by applicable federal, state, or local law. Whitley Penn is a participant in E-Verify please follow the link to review disclosure notifications: https://www.dropbox.com/s/olsr5xgsgxsntu3/E-Verify Notices.pdf?dl=0. All employment is decided on the basis of qualifications, merit, and business need.
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