GRANT ACCOUNTANT

Job Summary

The Grant Accountant will assume responsibility for post-award grant accounting; thus, ensuring compliance with funding source administrative guidelines, timely receipt of revenue, accurate submission of financial reports, Single Audit, and orderly closure of projects. The role will be responsible for all grant and contract functions from budgeting, billing, revenue calculation, collections, reporting, site visits, and close-out. The Grant Accountant will also assist in other general accounting activities monthly general ledger reconciliations, timesheets review, excluded party vendor checks, and other projects and accounting duties as assigned. Process grants contract invoices and financial reports (including program income) as required by the award agreement.

This role will prepare and or assist with the preparation of the grant budgets (internal and external) and associated realignments. Finally, the Grant Accountant ensures that grants and contracts are set up correctly in the accounting software, so all billable costs are billed accurately, and grant and contract revenue is calculated accurately and recognized properly in the appropriate accounting period; monitoring of grant expenditures; post-award administration.

Role Specific Primary Essential Duties:

• Prepare monthly grants/contract invoices. Understanding grants/contract revenue, deferred revenue, and expenses to invoice according to the agreed-upon required financial schedule.
• Ability to create and manage WWH’s and/or WWI’s standard budget template from start to finish.
• Ability to analyze and forecast month-end data to provide Project Managers with ensuring financial statuses are appropriately comprehended.
• Prepare the journal entry and record the accounts receivable and revenue for invoices prepared, reconcile with source documents/transactions to ensure accuracy, and resolve discrepancies.
• Must be able to develop and maintain close and constructive professional relationships at all levels within the organization.
• Assists in monitoring staff time allocations to billable and unbillable projects.
• Ensures clear concise audit trails to support each transaction, salary adjustments, and reconciliation of accounts.
• Reviews general ledger entries, to reconcile with source documents/transactions ensuring accuracy and resolving discrepancies.
• Manages grant closeout process and prepares close-out reports in a timely manner. Responds to inquiries from internal and external customers. Maintains direct communications with internal customers including program financial management staff regarding various receipts and expenses for billing and financial reporting purposes.
• Conducts regular meetings with program managers to discuss their spending analyses and suggest budget modifications, as needed.
• Reconciles billed and unbilled costs to grant and contract revenues, and reconciles accounts receivable and deferred revenue for assigned grants.
• Assists in the timely collection of payments on outstanding grant and contract invoices.
• Responsible for communicating items relating to grant and contract financial management and compliance to program managers and funders.
• Assists in the timely collection of payments on outstanding grant and contract invoices.
• Ensures appropriate supporting documents for all grants and contracts are maintained in an organized and auditable manner.
• Assists with all funder site visits and audits and with year-end financial audits and Single Audits.
• Works as a team with other departments to meet deadlines and deliverables.
• Communicates regularly with program staff regarding the financial status of and/or budget revisions for grants.
• Assists program staff with budget preparation.
• Responsible for the reporting and analysis related to the overall financial grant administration of the portfolio which includes the ability to perform GL reporting and profit and loss statements.
• Provide comprehensive support for the annual audit related to underlying analysis for grant activity within the portfolio.

Education and Experience Required:

• Bachelor’s degree in accounting and/or equivalent work experience required.
• At least 2 years of relevant grants accounting experience is required.

Whitman-Walker is an equal employment opportunity employer and does not discriminate against applicants, its employees, or former employees based on race, color, religion, gender, marital status, sexual orientation, national origin, age, disability, veteran status, or gender identity. For accommodation in the application process, please contact Human Resources.