What are the responsibilities and job description for the Accounts Payable Specialist position at Wholesome Goods?
Wholesome Goods is a rapidly growing family of direct-to-consumer e-commerce brands dedicated to delivering high-quality products across multiple industries, experiencing expansion both domestically and internationally. As we continue to expand, we are seeking a detail-oriented and highly organized AP Processor to join our finance team and ensure accurate and timely processing of vendor invoices and payments.
Job Summary
The AP Processor will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payments to vendors, reconciling statements, and supporting the finance team in maintaining strong financial controls. The ideal candidate will have experience in high-volume AP processing, vendor communication, and a keen eye for detail.
Key Responsibilities
- Process invoices, verify approvals, and ensure accurate coding to the appropriate accounts.
- Match invoices to purchase orders and receipts, investigating and resolving discrepancies when needed.
- Ensure timely payment of vendor invoices in accordance with company policies and payment terms.
- Reconcile vendor statements and resolve outstanding issues with vendors.
- Maintain accurate records of accounts payable transactions and ensure compliance with company policies.
- Assist with month-end closing by preparing AP reports and reconciling accounts.
- Handle high-volume payment processing, including domestic and international wire transfers, ACH payments, and checks across multiple accounts.
- Communicate with vendors and internal teams to address inquiries, resolve payment discrepancies, and update vendor payment details.
- Identify and implement process improvements to enhance efficiency and accuracy in AP operations.
- Monitor and safeguard against fraudulent activity, including recognizing and responding to phishing attempts and other security threats.
Qualifications & Skills
- Minimum of 4 years of experience in accounts payable or accounting.
- Proficiency in QuickBooks (required).
- Experience in Banking or Treasury Management, including sending domestic and international wires and ACH payments.
- Experience in high-volume AP processing, managing multiple payments across different accounts.
- High attention to detail and accuracy in data entry and financial transactions.
- Strong organizational and time-management skills.
- Excellent communication skills for vendor and internal interactions.
- Experience in e-commerce or retail accounting is a plus.
