HR / Administrative Assistant (San Diego Only)

Whova is hiring a full-time Human Resources / Administrative assistant who will be responsible for new hire onboarding and paperwork, employee benefits, career fair coordination, recruiting, compliance, billing, and other business operations. A bachelor's degree is required. It is required to commute to the office in San Diego.

Why Join Whova?

• Make a difference! Our goal is to change lives with our product.
• Work on exciting and impactful projects
• Fantastic opportunities for career growth and development
• Fun, authentic, and supportive team environment

Whova is a fast-growing company with a top product in our space, supporting events in 100 countries. Our brand-name customers include US-Bank, Stanford, L’Oreal, Hilton, LEGO, Microsoft, NASA, IKEA, TEDx, etc. We are proud to be recognized as one of the Best Places to Work in San Diego ??? 5 years in a row, and also won the ? Fastest Growing Private Companies award for 3 years. Recently Whova won the Event Technology Awards’ Best Product Team Award ??, People’s Choice Award ?? and also Best Event APP Award.

• Award-winning workplace : https : / / whova.com / jobs / we-are-hiring /

What We’re Looking For :

• Relentless curiosity
• empathetic and engaging
• Strong organizational skills
• Goal-driven mindset
• Excellent problem-solving skills

How You will Make an Impact

• Assist with routine HR projects such as new hire orientation, compliance, time off request handling, and employee benefits

Develop and improve HR policies throughout the organization and ensure the right execution

• Contribute to recruiting through interview coordination, talent sourcing, career fair preparation and moderation, and improving the overall recruiting process
• Prepare company-wide events and company-provided lunch ordering
• conduct purchase orders, inventory management, vendor relations, and day-to-day office management tasks
• Assist with the day-to-day business such as invoicing, bookkeeping, billing, reconciliation, etc
• Create a positive and collaborative company culture
• Perform additional administrative duties and assignments that help ensure a smooth and efficient business process

Necessary Skills and Experience

• Organized, detail-oriented, self-disciplined, and self-learning
• Strong work ethic with high desire to accomplish assigned objectives successfully
• Initiative, proactive, and willing to work hard and take feedback
• Positive thinking and growth mindset
• Discreet and professional demeanor; displays sensitivity to confidential matters.
• Collaborative, initiative, and proactive rather than passively waiting for work assignment
• Business acumen and the ability to professionally interact with people inside and outside the company
• Ability to multitask in a fast-paced office environment with well-honed time-management skills
• 1-2 years of related experience will be a plus.
• Required Education : Bachelor's Degree

What You will Gain

• Annual salary ($43K-$46K, based on experiences on human resources, administrative assistance, and / or business operations )
• Health insurances, HSA, 401(K), paid sick and vacation leave
• Two company-provided lunches each week
• Working from home every Friday
• Various experiences in HR, communication, and business operations in a fast-growing software company
• Fast-growing career potential
• Fun, upbeat, and collaborative office environment

Salary : $43,000 - $46,000