What are the responsibilities and job description for the Human Resources (HR) Assistant position at WhyHR?
Position Summary:
The Human Resources (HR) Assistant key role is to provide administrative support to the HR Consultants with the day-to-day operations of various HR related functions. The position will be responsible for onboarding and offboarding employees in a variety of HRIS systems, drafting and revising employee handbooks, assisting clients with recruitment functions such as drafting job descriptions, posting open positions on job boards, and screening applicants.
Reasonable Accommodation Statement
To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement:
Accurately inputs data into a variety of HRIS systems for multiple clients.
Research employment law, review client policies and procedures as appropriate.
Draft, finalize, and process employee status change forms for pay increases, title changes, supervisor changes, etc.
Draft and maintain Standard Operating Procedures (SOP’s).
Complete employment verification requests and employment authorizations.
Review employee handbooks to determine necessary revisions, including ensuring all required state and federal laws are included and up to date.
Create and maintain accurate and up to date personnel files, records, and documentation.
Serve as a reliable source of information for applicants and employees, promptly answering questions regarding standard policies, benefits, hiring processes, and payroll; refers more complex questions to HR Consultant.
Perform periodic audits of HR files to ensure that all required documents are collected and filed appropriately.
Acts as a liaison between employees and external providers and vendors, which may include payroll and benefit providers.
Assist clients with recruiting tasks such as posting job advertisements, reviewing resumes, screening applicants, conducting phone interviews and assisting with scheduling onsite interviews.
Properly handle client requests through responsiveness, follow up, and escalation.
Track progress, priorities, and deadlines of various HR related projects and tasks.
Assist in preparing Word, PowerPoint, and Excel documents.
Complete onboarding process to include drafting offer letters, running background checks, scheduling drug screens, ensuring new hire paperwork is completed, collecting documents in order to complete onboarding process, and entering new hires into a variety of HRIS systems.
Provides customer service and problem solving for clients by assisting in resolution of questions.
Schedule and conduct exit interviews.
Competency Statements:
Excellent verbal and written communication skills.
Ability to exercise discretion and handle confidential and sensitive information with discretion.
Working understanding of human resource principles, practices, and procedures.
Diligently attends to details and pursues quality in accomplishing tasks.
Promotes cooperation and commitment within a team to achieve goals and deliverables.
Excellent interpersonal and customer service skills.
Required Education and Experience
Education: Highschool Diploma or GED required
Experience: 1 year in an HR role with working knowledge of an HRIS system required.
Computer Skills: Proficient skill level in Microsoft Office, Excel, and Word.
Preferred Education and Experience
Education: Associates or Bachelor’s degree in HR preferred.
Experience: 2 years of previous experience in an HR role.
Preferred Certification:
Professional Human Resources (PHR) or SHRM-CP certification preferred.
The Human Resources (HR) Assistant key role is to provide administrative support to the HR Consultants with the day-to-day operations of various HR related functions. The position will be responsible for onboarding and offboarding employees in a variety of HRIS systems, drafting and revising employee handbooks, assisting clients with recruitment functions such as drafting job descriptions, posting open positions on job boards, and screening applicants.
Reasonable Accommodation Statement
To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement:
Accurately inputs data into a variety of HRIS systems for multiple clients.
Research employment law, review client policies and procedures as appropriate.
Draft, finalize, and process employee status change forms for pay increases, title changes, supervisor changes, etc.
Draft and maintain Standard Operating Procedures (SOP’s).
Complete employment verification requests and employment authorizations.
Review employee handbooks to determine necessary revisions, including ensuring all required state and federal laws are included and up to date.
Create and maintain accurate and up to date personnel files, records, and documentation.
Serve as a reliable source of information for applicants and employees, promptly answering questions regarding standard policies, benefits, hiring processes, and payroll; refers more complex questions to HR Consultant.
Perform periodic audits of HR files to ensure that all required documents are collected and filed appropriately.
Acts as a liaison between employees and external providers and vendors, which may include payroll and benefit providers.
Assist clients with recruiting tasks such as posting job advertisements, reviewing resumes, screening applicants, conducting phone interviews and assisting with scheduling onsite interviews.
Properly handle client requests through responsiveness, follow up, and escalation.
Track progress, priorities, and deadlines of various HR related projects and tasks.
Assist in preparing Word, PowerPoint, and Excel documents.
Complete onboarding process to include drafting offer letters, running background checks, scheduling drug screens, ensuring new hire paperwork is completed, collecting documents in order to complete onboarding process, and entering new hires into a variety of HRIS systems.
Provides customer service and problem solving for clients by assisting in resolution of questions.
Schedule and conduct exit interviews.
Competency Statements:
Excellent verbal and written communication skills.
Ability to exercise discretion and handle confidential and sensitive information with discretion.
Working understanding of human resource principles, practices, and procedures.
Diligently attends to details and pursues quality in accomplishing tasks.
Promotes cooperation and commitment within a team to achieve goals and deliverables.
Excellent interpersonal and customer service skills.
Required Education and Experience
Education: Highschool Diploma or GED required
Experience: 1 year in an HR role with working knowledge of an HRIS system required.
Computer Skills: Proficient skill level in Microsoft Office, Excel, and Word.
Preferred Education and Experience
Education: Associates or Bachelor’s degree in HR preferred.
Experience: 2 years of previous experience in an HR role.
Preferred Certification:
Professional Human Resources (PHR) or SHRM-CP certification preferred.