Bookkeeper 5 (260 Day)

Job Title: Bookkeeper

Position Function: Provides support for Administration by performing a wide variety of duties, some of a confidential nature that may be required but not limited to answering phones, advanced computer functions, typing, electronic filing, copying, distributing mail, proofreading, preparing reports and scheduling meetings. Provides the monitoring of students before and after school hours and those referred to the office during the school day. Bookkeeper functions include a variety of financial recordkeeping tasks.

Essential Performance Responsibilities

• Drafts letters, memos, and reports for Administration
• Maintains databases, spreadsheets, letters/memos and presentations
• Schedules appointments and meetings
• Assists with additional duties as assigned by Supervisor
• Perform all payroll procedures, (which will consist of maintaining an accurate accountability of attendance; calling in for substitutes, filling out anticipated absence forms, etc.)
• Manages and tracks school/department budget and other budgets
• Completes monthly bank reconciliations in a timely and accurate manner
• Counts and safeguards cash; follows internal controls
• Manages a high volume of cash, check and credit card transactions
• Retains and organizes financial records that are be subject to internal and external audits
• Learns and works to consistently comply with KSDE Activity Fund guidelines
• Advises and communicates with Administration and school staff on accounting policies and procedures
• Requisitioner for purchasing supplies and equipment as needed
• Maintains inventory of supplies and equipment
• Works with Purchasing to ensure compliance with district polices, Federal Guidelines and Kansas Statues regarding district purchases
• Receipts goods and services to ensure timely payment of invoices
• Ensures proper use of District's VISA credit card
• Gathers VISA receipts and ensures timely expense reporting
• Perform duties related to enrollment, pre-enrollment, summer school and magnet schools
• Keep inventory of building keys
  
  

Equipment: This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.

Travel: Limited travel between schools and central offices may be required.

Physical And Mental Demands

Work in standard office and school building environments

Additional demands upon request of Supervisor

Knowledge, Skills, And Abilities

• Ability to communicate exceptionally both verbally and written to communicate effectively with others inside and outside of the organization for the purpose of giving and obtaining highly confidential information, and frequently involving influencing and advising others on matters of significance
• Advanced computer competency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
• Ability to comply with instructions, procedures, standards, and policies that are obtained within the organization using professional discretion
• Excellent time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
• Ability to solve complex problems using research, analyzing, and previous precedent for similar problems
• Ability to write with remarkable clarity and consistency
• Ability to provide the highest level customer service
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Displays a significant degree of professionalism and confidentiality
• Displays a commitment to data integrity and ethics
• Ability to plan and organize effectively to achieve greater results
• Displays a high level of attention to detail
• Ability to multi-task and handle frequent interruptions
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
  
  

Interrelations

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
• Employee Punctuality and Appearance:
• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
  
  

Qualification Profile

• A High School education or GED
• Associate's Degree preferred
• A minimum of six months district experience is required for this position (preferred)
  
  

FLSA Status: Non-Exempt