What are the responsibilities and job description for the Bookkeeper position at County of Montgomery?
SUMMARY: Maintains records for Montgomery County Public Works. Provides support for the Administrative Assistant, Public Works Coordinator, technical staff and others as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties will be assigned.
Answer telephone, greet citizens, and direct their concerns to the proper person. Must have good interpersonal skills.
Daily computer input of timekeeping for Road and Bridge, Special Bridge, Noxious Weed, and Building Maintenance payroll.
Track vacation, sick, and comp time for all Public Works Departments.
Verify, allocate, and post details of transactions to subsidiary accounts in computer files from documents such as sales slips, invoices, receipts, check stubs, and computer printouts.
Input County Resolutions into the Resolution spreadsheet and ensure that the spreadsheet remains current.
Invoice for copy paper to other departments within the County.
Collect Sheriff’s Accident reports and maintains spreadsheet summarizing said reports.
Maintain Central Fire Safety Notebook.
Type correspondence and reports.
File corner reference sheets and surveys received from surveying companies.
Invoice for fuel to other departments within the County.
Generate billing to other departments, cities and organizations for services, parts and materials furnished by the department.
Invoice, collect, and deposit funds generated from Noxious Weed, Household Hazardous Waste, and Road and Bridge.
Reconcile and balance accounts.
Compile reports to show statistics such as cash receipts and expenditures, accounts payable and receivable and other items pertinent to the operation of the Public Works Department.
Maintain inventory control of office and janitorial supplies.
Prepare invoices for payment in the absence of the Administrative Assistant.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Associate’s degree or equivalent from two-year college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to talk to citizens and relate their concerns to the proper person.
MATHEMATICAL SKILLS: Ability to calculate figures and amounts and have basic math skills. Ability to handle money and correctly count back change.
REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
FINANCIAL ACCOUNTABILITY:
Employee is responsible for making purchases in accordance with Montgomery County’s Procurement Policy with prior approval from the Administrative Assistant.
OTHER SKILLS AND ABILITIES: Must be able to use a 10 key calculator. Must have intermediate computer skills using MS Word, Excel, and other software programs. Must be willing to attend training classes as required.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle or feel objects, tools, or controls and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl; and taste or smell.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.