Budget Analyst

Budget Analyst (2024-2025 School Year)

Job Title: Budget Analyst

Position Function: Performs various duties in support of the District's annual budget, Comprehensive Annual Financial Report, Kansas State budget forms, and annual financial audit. Works with various departments within the District. Assists in training building personnel and responds to questions during the year.

Essential Performance Responsibilities:

• Provides essential duties in support of the annual preparation of the district's budget
• Monitors budgets for applicable funds, programs and schools
• Completes reports required for internal and external compliance, including but not limited to, information for the Kansas State Department of Education.
• Provides on-going training as needed to staff throughout the District, both individually and in groups, on use of the financial system, assigning funding strings, etc.
• Assists in the preparation of the Kansas State budget forms, assuring for accuracy and timeliness.
• Assists in the preparation of the annual budget book, assuring for accuracy and timeliness.
• Assists in preparation of the Comprehensive Annual Financial Report, assuring for accuracy and timeliness.
• Assists in the preparation of the district¿s internal budget book documents
• Prepares journal entries and budget transactions essential to maintaining the district's budget within the financial system
• Prepares work papers and adjusting journal entries for the annual financial audit.
• Becomes highly knowledgeable about assigned funds, programs, and schools.
• Schedules quarterly budget review meetings with fund and program managers.
• Assist with human capital accounting and budgeting procedures
• Responds in a knowledgeable, courteous, and professional manner to inquiries and requests for assistance from program managers, employees, and the community regarding the budget and other activities of the Budget Department.
• Responds to requests of Director of Budgeting and Chief Financial Officer in an accurate, complete and timely manner.
• Cross-trains on other positions in the Budget Department.
• Attends training and other outside seminars as approved.
• Ensures important functions are covered by other staff members during absences.

Additional Duties: Assists with additional duties as assigned by supervisor. Some overtime, attendance at required meetings may be required.

Equipment: This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with USD 259's guidelines for equipment use.

Travel: Limited travel between schools and central offices may be required.

Physical and Mental Demands:

• Overtime may be required
• Attendance at meetings will be required
• Computer work 95%
• Sitting for long periods of time

Knowledge, Skills, and Abilities:

• Advanced computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, Access and PowerPoint, which will be determined and validated by testing
• Ability to use 10-key
• Ability to communicate both verbally and written in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
• Ability to communicate effectively with a Supervisor when their discretion is needed
• Ability to perform as an effective team player
• Ability to plan, organize, make decisions and prioritize work to meet the daily demands of the building
• Exhibit a professional manner and a positive attitude
• Use good judgment to make decisions on recurring assignments
• Display a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

Interrelations:

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality and Appearance:

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile:

• A high school diploma or GED equivalent is required
• One to two years of accounting or finance related experience preferred
• Bachelor's Degree in Accounting, Finance, Business Administration or a related field preferred
• Experience in governmental accounting or governmental auditing preferred

FLSA Status: Non-Exempt