What are the responsibilities and job description for the IDP Administrative Specialist position at Wichita State University Careers?
Department: NIAR ATLAS
Campus Location: Wichita, KS - WSU Main Campus
Hire Type: Full Time
Pay: Commensurate with Experience
Work Schedule: Typically Monday – Friday, 8am – 5pm; work is performed on-site and in-person.
Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Person”.
Job Details
The NIAR Advanced Technologies Lab for Aerospace Systems (ATLAS) is seeking an Administrative Specialist to join our team. Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s), which may include executing or assisting in the coordination of lab travel and expenses, purchase reconciliation, lab and facility tours and compliance, status reports, or other administrative duties as assigned.
ATLAS is a multi-disciplinary manufacturing environment and engineering education program to prepare engineers and educators for the Factory of the Future and to aid the current workforce in seamlessly adapting to advancements in the workplace.
Job Summary
Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).
Essential Functions
Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc. May coordinate, attend, prepare materials for and/or take minutes at meetings and special events. May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements. May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff. May order and maintain sufficient inventory of supplies and equipment, as needed. May be assigned to lead, assist, coordinate or support special projects as needed.
Required Education and Experience
High school diploma or equivalent
Two (2) years of experience in general office, clerical, administrative support or related field
Knowledge, Skills and Abilities
Strong interpersonal and customer service skills, with the ability to consistently and positively interact with internal and external partners.
Strong organizational skills and attention to detail.
Strong written and verbal communication skills.
Expertise with MS Office and other office technology.
Ability to document information in a timely manner with high degree of accuracy.
Physical Requirements
Ability to remain in a stationary position.
Ability to travel in a vehicle for distances including but not limited to across city, county, and state.
Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.
