IDP Contract Management Specialist

Department: Industry and Defense Programs Research Office

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Typically Monday-Friday, 8:00 am – 5:00 pm. Work is performed onsite and in-person.

Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Citizen”.

Job Details

We are adding a Contract Management Specialist to the Division of Industry and Defense Programs! In this role, you will be tasked with overseeing the entire lifecycle of a contract or grant including proposing, drafting, negotiating, executing, monitoring, and managing compliance with contracts and/or federal sponsored research awards. This role works closely with the Director of IDP Contracts and Grants along with WSU legal to ensure all agreements are legally sound and align with university objectives. This position will require strong negotiation skills, understanding of contract law and attention to detail.

Job Summary

Writes, reviews, and negotiates complex contracts pertaining to grants, sponsored research, service activities and/or other initiatives. Facilitates complex grant proposal development and fund sourcing as well as campus training efforts. Researches and interprets regulations, guidelines, and standards and oversees the processing of contracts and/or grants.

Essential Functions

Writes, reviews and negotiates complex contracts, grants, and/or other sponsored awards. Reviews, assembles, and submits complex proposals on behalf of the university. Delivers education and guidance to staff, departments, and administrators in development of competitive proposals and award administration of projects as well as funding policies, rules, and regulations. Researches and facilitates compliance with university, state, and federal laws, policies, and regulations in the daily operations of the contract/grant lifecycle. Advises leadership regarding potential conflicts of interest and time and dispute resolutions. Assists with the production of reports, proposals, and analyses for the University and for federal, state, educational, and other funding and regulatory agencies. Collects and prepares required documentation for proposals and contracts. Develops and reviews budget pertaining to the sponsored award. Collaborates with internal and external partners to finalize representations and certifications, ensuring compliance with export control laws and regulations, and addressing intellectual property issues. Handles compliance tasks to ensure all applicable requirements are met for contracts.

Required Education and Experience:

Bachelor's degree in business, accounting, or related field

Two (2) years of experience in proposal development, research compliance, or contract negotiating at a university, government agency, or complex organization.

Knowledge, Skills and Abilities

Excellent and personable verbal, presentation, and written communication skills.
Strong teamwork and interpersonal skills.
Ability to work independently and as a collaborative team member.
Proficient computer skills with Microsoft Office Suite applications.
Good analytical and organizational skills, paying attention to detail, and effective program management.
Ability to identify and maintain a high degree of confidentiality.
Strong sense of urgency, with the ability to manage competing demands and frequent changes in the work environment, while managing time effectively to meet deadlines.

Physical Requirements

Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.

Ability to communicate with others and accurately exchange information.

Ability to remain in a stationary position.