Part-Time Event Coordinator

Position Title: Part-Time Event Coordinator

Location: Remote (Texas-based applicants only; Houston area preferred. Applications from out-of-state candidates will not be considered.)

Job Type: Part-Time (20 hours per week)

*Note: This is not a freelance position.*

About Us:

Wicked Experience Design is a dynamic and growing organization specializing in corporate events, meetings, and conferences. We are dedicated to creating high-quality, inclusive, and unforgettable experiences that showcase our commitment to creativity, professionalism, and exceeding client expectations. As part of our team, you’ll play a key role in bringing events to life, managing everything from planning to execution, and collaborating closely with vendors to ensure seamless events for our clients.

Key Responsibilities:

Event Management

• Oversee and manage the planning and execution of corporate events with up to 200 attendees, ensuring all aspects run smoothly from start to finish.
• Handle Cvent registration management (base-level experience required) for corporate events and meetings.
• Coordinate and manage supplier and vendor contracts, negotiations, and day-to-day communications and relationships.
• Work with internal and external stakeholders to ensure client expectations are met.
• Conduct research on venues, vendors, and new event tools or technology to recommend improvements and efficiencies.
• Provide on-site event management and coordination as needed, including occasional travel for site inspections.

Event Administrative and Project Management Support

• Build and maintain event project plans in ClickUp for all upcoming events, tracking milestones and deadlines.
• Create customized event planning dashboards for each event to ensure streamlined project management.
• Develop, update, and organize standard documents, templates, and resources for easy access and consistency.
• Schedule and track client and vendor check-ins, confirming arrangements and following up on pending items.
• Assist with budget tracking for each event, monitoring expenses and coordinating vendor payments.

Essential Qualifications:

• Bachelor’s Degree, preferably in Event Management, Hospitality, Marketing, Business Administration, or a related field.
• Proven corporate event experience with a minimum of 2 years in corporate event planning, including full-service event management, logistics, and supplier coordination.
• Proficiency in Cvent, ClickUp, and Google Suite.
• Strong background in professional client communication, ideally with experience in balancing multiple clients or vendors
• Experience working remotely or with a dispersed team and maintaining communication in a virtual environment.
• Strong attention to detail and proven problem-solving abilities, especially under tight deadlines and during live events.
• Must be based in Texas and legally authorized to work in the US.

Desirable Qualifications:

• Cvent Certified is a plus
• CMP (Certified Meeting Professional), CSEP (Certified Special Events Professional), or a similar professional designation is a plus

Compensation and Benefits:

• Bonuses: Performance-based bonuses and commission opportunities on new projects.
• Remote Work Environment: Primarily remote with occasional in-person work, allowing flexibility and reduced commute time.
• Professional Development: Opportunities for training and growth in event management.
• Travel Reimbursement: Travel expenses covered for any required event related travel.

Linkedin applications for this position will not be reviewed. To apply, please send your resume and cover letter to Jessica@wickedexp.com. In your cover letter, please answer the following questions:

1. What kind of experience do have working in full service event planning?
2. What appeals to you about a part time position?
3. Why are you interested in joining Wicked Experience Design?