Principal's Secretary

We are creating excelling schools where there is a laser-like focus on the Essential Elements of

Instruction and moving each student to the next academic level.

POSITION SUMMARY:  Assists and relieves the School Principal of paperwork and impediments so that the School Principal may devote maximum attention to the central issues, problems, and affairs of education and educational administration on a school campus. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS:

• Classifies, sorts, and files correspondence or other data;
• Collates and assembled printed matter;
• Compares information, statistics or data with other records for verification;
• Proofreads, composes and prepares correspondence;
• Computes, classifies, and transcribes data;
• Coordinates schedules;
• Acts as AESOP Site Coordinator;
• Acts as classified timesheet coordinator;
• Issues parent notifications on ConnectEd system;
• Duplicates, photocopies, and prints school system forms and reports;
• Issues identification cards, work permits, age certificates, and the like;
• Issues permits for community use of school facilities;
• Issues timely announcements of upcoming events, deadlines, and the like;
• Maintains files for Principal, Assistant Principal and Athletic Director;
• Creates forms as needed
• Keeps current information on all coaches;
• Completes requisition forms for WHS accounts;
• Maintains inventory of office supplies;
• Maintains records required by policy, regulation, law, or good practice;
• Manages Principal’s and Assistant Principal’s calendar and appointments;
• Manages all incoming calls for assigned administrative personnel.
• Assists with student assessment responsibilities.
• Other duties as assigned

CERTIFICATES, LICENSES AND REGISTRATION REQUIRED:

• Must be able to pass a fingerprint clearance and background check or maintain a current Fingerprint Clearance Card.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma;
• Minimum three years of progressively responsible secretarial experience requiring above-average skills; computer/word processing, basic accounting skills, and receptionist’s skills.
• Experience with a school district preferred.

KNOWLEDGE, SKILS AND ABILITIES REQUIRED:

• To perform the job successfully, and individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Computer Skills – Demonstrated competency in computer applications such as Word, Excel, Outlook, and typing.
• Communication Skills – Ability to read and interpret general documents such as employee handbooks and safety/training manuals.  Ability to write general correspondence and speak effectively with others.
• Math Ability – Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.
• Reasoning Ability – Ability to interpret assortment of instructions furnished in variable forms.  Ability to apply reason to research and solve moderately complex issues with little or no assistance.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

• Physical Demands:  While performing the duties of this job, employee is frequently required to sit, talk, and hear.  The employee occasionally will stand and walk.  The employee is occasionally required to reach with hands and arms.  Employee will frequently interact with the public and other staff members.  Specific vision abilities required by this job include close vision.

This job description is intended to be representative of the work performed by employees in this position and is not all-inclusive.  The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities as defined by the supervisor. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Wickenburg Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972. Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the American with Disabilities Act (ADA) of 1990.  Wickenburg Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Salary : $18 - $19