What are the responsibilities and job description for the Legal Secretary - Corporate position at Wickens Herzer Panza?
Seeking legal secretary for corporate department in our Avon office. While highly professional, our firm culture “behind the scenes” is very congenial and relaxed. Our average employee tenure is eighteen years and every employee is viewed as an integral member of the Team that serves our valued clients. We work very hard but enjoy the company of our co-workers at our annual Team Day luncheon (AWESOME food), Holiday Party, and throughout the year at other social events. We employ 27 attorneys and 33 support staff at our Avon office. Side benefit = FREE parking without the downtown Cleveland traffic. Our Firm is an Equal Opportunity Employer.
Position Information:
- M-F; 8:00 a.m. - 5:00 p.m.; one hour lunch
- Hybrid work from home policy (up to 2 days/week WFH, if desired after training)
- Salary commensurate with experience.
- Health insurance, Group Life Insurance, voluntary dental, vision, short-term disability, long-term disability, and additional life insurance. 401(k) with 3% employer contribution after six months of employment.
- Dress code for this position is business casual with a strong emphasis on “business.”
Job Duties:
- Initial preparation and revision to corporate and real estate documents and other dictated and hand written material per the timekeeper's instruction
- Preparation of Year End Matter Information Sheets for each client
- Preparation and transfer of documents via DocuSign for signature by clients and third-parties.
- Review physical and electronic files for transfer to clients and third-parties.
- Receipt, review, and filing of all faxes received by the department
- Serve as back-up for preparation of response to client audits
- Preparation of file request, courier request, check request, and credit card request forms.
- Copying and scanning of documents as necessary
- Conduct all duties in compliance with all laws and legal ethics
- Perform other tasks as assigned
Qualifications:
- High school diploma or general education degree (GED)
- Two years of secretarial experience; legal secretarial experience preferred, and specific corporate experience is a major bonus.
- Strong typing skills, with ability to transcribe from dictation
- Certified Notary Public, or willingness to become certified at company's expense
- Strong attention to detail, with excellent written and verbal communication skills.
- High level of proficiency with MS Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and MS Windows 11. Our Firm uses legal practice management software called Prolaw for which we will provide training
- Must be comfortable and competent working in a structured environment with many established and highly specific procedures
- Ability to perform each job duty (with or without reasonable accommodation)
Factors -- Physical, Mental, & Environmental:
- Must be able to work independently
- Must be able to sit for extended periods of time
- Must be able to maneuver throughout all areas of the facility and from floor to floor by either elevator or stairways (when elevator is inoperable)
- Must be able to lift files boxes of up to 40 lbs. (carts are available for transport); and, have the ability to push, pull, reach, bend, twist, stoop and kneel
- Must have the manual dexterity to operate a computer and other necessary office equipment
- Must be capable of multi-tasking and able to readily adjust duties to accommodate expected and unexpected changes without frustration or complaint
- Must be able to use tact and understanding when dealing with a variety of personalities and perform well under stress
- Must be fluent in oral and written English
Job Type: Full-time
Pay: $24.04 - $31.25 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Flexible spending account
- Free parking
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Avon, OH 44011 (Required)
Work Location: Hybrid remote in Avon, OH 44011
Salary : $24 - $31