Accounting Associate IV - Grants Budget Monitor

SALARY
$44,011 - $58,812 with employee benefits package
Paygrade 11
                                   
HOURS           
12 months, 37.5 hours, 260 days
Bargaining Unit:  This position is part of the non-supervisory Support Services collective bargaining unit
FLSA:  Non exempt

QUALIFICATIONS
Associate of Arts degree in Accounting or related field with three (3) or more years of experience in Associate of Arts degree in Accounting or related field with (3) or more years of experience in bookkeeping/accounting, OR a Bachelor’s degree in Accounting or related field.

Experience with Microsoft Office and general ledger accounting software.  Other computer software such as Microsoft Outlook and Kronos timekeeping system preferred.

Proficient in computer use and applications.

Considerable knowledge of bookkeeping terminology, methods, procedures and software.

Ability to understand and follow oral and written directions.

Ability to establish and follow detailed work procedures.

Ability to post accounts and to perform mathematical computations with speed and accuracy.

Excellent interpersonal relationship skills.

Ability to use various office machines.

Proficiency in oral and written communication skills.

RESPONSIBILITIES

Monitor account balances for assigned Board accounts and review with appropriate staff.  Ensure that all deadlines for expenditures are met.

Assist Accountant III Grants with budgetary and accounting services essential to the operation of the Special Revenue Fund (all restricted projects except Food Services), and Internal Service Fund.

Work with all school system employees assigned budgetary authority of these funds and assist with the development of budgets and the monthly review of expenditures.

Enter receipts and disbursements into the automated general ledger system.

Prepare monthly financial report on all transactions for Early Childhood Supervisor and principals.

Maintain all grant files in an orderly and organized manner and available for audit.

Initiate invoice authorizations to Finance for processing payment and invoices.

Initiate purchase orders for the schools; verify all deliveries of goods and services against purchase orders and report discrepancies to the Finance office.

Prepare reports for audit at end of school year, making sure fund balance and cash balance are in accordance with Board of Education policy.

Assist staff with submission of mileage and expense reimbursements.

Assist with the preparation of the budgets.

Reconcile ProCard transactions per the published schedule.

Order supplies and collaborate with the designated receiver at the schools.

Perform related work as assigned by the Early Childhood Supervisor in consultation with school principals and the Finance Department.

Salary : $44,011 - $58,812