Business Secretary High School

Please apply at: wsd3.org

JOB TITLE: High School Business Office Secretary/Athletic Secretary

SALARY: According to placement on current salary schedule

All employees are eligible for participation in the Colorado Public Employees Retirement Account, PERA.

TERMS OF EMPLOYMENT: 200 days

EVALUATION: Performance of this job will be evaluated in accordance with the procedures for evaluating non-licensed staff

REPORTS TO: Principal or assigned administrator

SUPERVISORY RESPONSIBILITIES:

1. None

JOB QUALIFICATIONS:

Education:

1. High school diploma or equivalent

Experience:

1. Receptionist experience preferred.

2. Experience in using personal computers and related software required.

Certificates/Licenses:

JOB EXPECTATIONS:

1. Demonstrates effective organizational, problem solving and conflict resolution skills
2. Demonstrates punctuality and good attendance
3. Complies with all safety policies, practices and procedures, including proper use of equipment

4. Reports all unsafe conditions/activities to supervisor, Human Resources or Risk Management

5. Demonstrates aptitude and interest for the work to be performed
6. Follows appropriate District policies and procedures
7. Meets deadlines
8. Demonstrates confidentiality as related to job
9. Develops and maintains professional working relations with other district employees
10. Works flexible hours and overtime hours as assigned
11. Demonstrates tolerance for and manages frequent interruptions
12. Adapts to changing job tasks and assists in other areas of the school as assigned
13. Continual compliance with regulations, rules or statutes related to Colorado State Board of Education Rules and Regulations, Colorado Department of Education and Colorado State Law

JOB SKILLS and ABILITIES:

1. Demonstrates proficiency in operating personal computers and related software including, but not limited to word processing, database and spreadsheet
2. Demonstrates ability to generate and maintain accurate documents including, but not limited to letters, memos, reports, calendars, inventories, databases and spreadsheets

3. Demonstrates efficient communication skills both verbally and in writing

4. Demonstrates a positive attitude in serving the school community
5. Uses correct grammar and spelling in all documents and record keeping

ESSENTIAL FUNCTIONS:

1. Assists coaches in various tasks such as; tracking eligibility cards, tracking weekly eligibility, collecting physicals and process them in the student management system and helping manage the school league online
2. Completes bus requisitions for all out of district athletic events

3. Works with photography company in scheduling team pictures and processing ID cards
4. Takes trips to various stores to support staff in activities and events as assigned
5. Manages concessions for the school

6. Works the gate at the majority of athletic events as assigned
7. Generates documents in required formats using PC and related software as assigned
8. Processes internal and external correspondence and communications as assigned
9. Copies, collates and files materials as assigned
10. Performs bookkeeping and budgeting tasks for activity/sports including: counting and depositing of large sums of monies, generating requisitions, transferring funds, allocating of P-Cards monthly, conditions processing and tracking of fees
11. Processes vendor requests as assigned
12. Processes referee pay and process in the current assigning system
13. Responsible for cash boxes for all athletic games
14. Responsible for petty cash and accounting duties as assigned
15. Supports students, staff and parents with business office needs in a positive and professional manner
16. Demonstrates the ability to communicate effectively, collaborate with co-workers, and interact with colleagues in a professional manner
17. Models an effective understanding and respect for diversity and inclusion
18. Incorporates legal rights and due process for children with special needs
19. Demonstrates a positive attitude towards change
20. Performs such other tasks as may, from time to time, be assigned

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Certain positions within the District may impose additional physical demands. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger; handle and feel; reach with hands and arms; taste and smell; and talk and hear. The employee may also need to stoop, kneel, crouch, and crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift up to 25 pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to inclement weather conditions. The noise level in the work environment is usually moderate, but occasionally loud. Reasonable accommodations shall be made to enable individuals with disabilities to perform the essential functions pursuant to applicable law.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Colorado Springs, CO 80911 (Required)

Ability to Relocate:

• Colorado Springs, CO 80911: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $22